ILA Board Meeting
Meeting was called to order at
Present: Pam Bradshaw, Sandra Shropshire, Janet Strong, Susannah Price, Kevin Booe, Chris Ashby, Marlene Earnest, Heather Stout, Charles A. Bolles, Larry Almeida, Tim Hillebrand, Vicki Kreimeyer Brown. Guest: John Watts
Revision to Proposed Agenda:
Add PNLA request under business
Add ALA to business
Announcements:
The Legislative Breakfast will be held tomorrow from 7:30-10:30 AM. Charlie Bolles along with Vicki Kreimeyer Brown and John Watts will have packets available for board members at the close of the meeting. After the breakfast is over at 10:30 am, Marlene Earnest and members of the board will present the Idaho Book of the Year to the Lieutenant Governor. Then the board will visit both the Senate and the House. Break for lunch at 11:30 AM.
Minutes of Previous Meeting: Kevin Booe moved that the “minutes of the last meeting of November 5, be approved as corrected.” Chris Ashby seconded. Motion carried. (Attachment A)
Reports:
President: Marlene Earnest reported that the pre-conference was well attended and the evaluations showed that the conference was well received by the attendees. The only major criticism was the food, but the workshops were great. The Hotel was very accommodating as well.
President Elect: Romy Fouad was unable to attend, but will send a report later.
Treasurer: Pam Bradshaw passed out budget sheets. (Attachment B) Currently, ILA has a total of $95,090.00 in both checking and CD’s. A net income of $15,815.56 was made from the ILA annual conference in Pocatello. All conference bills have been paid. Pam also announced that ILA always uses the same reimbursement per Diem as the Idaho State Library. These rates have changed. Susannah Price moved that “reimbursement for mileage be the state reimbursement cost for 2002.” Pam Bradshaw seconded the motion. Janet Strong asked if we had a quorum. Six voting members were counted, representing a majority, so a quorum was reached. Motion carried. Pam reported that she has sent three boxes of records to the University of Idaho for storage. Any discussion of the budget is to wait until this afternoon. Susannah Price moved that “treasurers report be accepted as written.” Kevin Booe seconded the motion. Motion carried. (Attachment C) Kevin questioned the Treasurer on the status of proceeding with an audit. Pam reported that she is pursuing that at this time. Pam did find out that there are no figures as to how much a non-profit can carry over from one year to the next, according to a report from the State Library reference desk. The IRS is currently being contacted to verify this.
Past President: Larry Almeida was not present, he may be here in the afternoon.
Conference Chair: Janet Strong passed out conference ideas. (Attachment D). Several suggestions for pre-conference workshops, including one dealing with Marco Polo software were discussed. A suggestion of a post conference workshop dealing with digital reporting is also a possibility. A parking permit will be available to conference attendees. The keynote speaker is still under discussion. Anne Abrams will check with Glen Hemstra on the possibility of doing something about futures and IPT. This program might be able to be taped, and later, put out through IPT, and/or the possibility of airing it on Dialogue on Idaho Public TV. The rest of the workshop suggestions are being prioritized and a full list will be available at a later date. Janet also mentioned that Penni Cyr had received an Email complaining that there is not enough time set aside with exhibitors.
State Librarian: Charlie Bolles is unavailable this morning, perhaps he will be able to give a report after the lunch break.
Division Chair Reports:
Ed. Media: Penni Cyr not in attendance, report will follow. (Attachment E)
Public Library: Kevin Booe announced that there was nothing to report at this time.
Trustees/Friends: Tim Hillebrand not in attendance, but may be available after the lunch break.
Academic: Chris Ashby announced that there was nothing to report at this time.
PNLA Representative: Susannah Price reported that Sandy Carlson, President of PNLA, had been away as her mother had recently passed away. Washington Library Association had asked PNLA for support due to the threat to their budget. Susannah said that she is in charge of, and still looking for, nominations for candidates for PNLA office. The next PNLA board meeting is scheduled for February.
ALA Representative: Kay Flowers was not in attendance.
Membership: Anne Abrams passed out a draft membership form for board approval. Susannah Price suggested that a calendar of the year be included to show when dues are due. Decision was made to postpone a motion of adoption until this afternoon. Additional suggestions included adding the spring conferences along with annual conferences to the pie chart.
Strategic Plan: Marlene Earnest appointed Board Members to review the Strategic Plan and make recommendations to the Board at the April Meeting. A copy of the plan is available on the web for review. The goals were split up as follows: Goal 1: Encourage and maintain a vital and active organization and membership: Larry Almeida and Kevin Booe; Goal 2: Advocate and promote Idaho’s Libraries: Charlie Bolles and Pam Bradshaw; Goal 3: Promote intellectual freedom for all Idaho residents: Penni Cyr and Heather Stout; Goal 4: Provide opportunities for continuing education and informal communication opportunities for the membership: Sandy Shropshire, Suzannah Price, and Chris Ashby; Goal 5: Support and encourage the advancement of Idaho’s libraries into the electronic age: Support Electronic Age, Romy Fouad, Kay Flowers and Tim Hillebrand.
National Library Day: Due to the September 11th attacks, many national offices are still closed. Discussion ensued as to whether Lynn Baird (National Legislative Chair) should plan to go. Marlene will leave it up to her discretion; funds are available if she is able to go.
NASA Space Club: NASA is working with ALA to put together a promotional and wants a NASA link on our web page. The main benefit would be to both school and public libraries. NASA wants to link to all libraries in the state, but perhaps a better link might be on the LiLI web page.
ALA Mid-winter Pre-conference: Romy Foud and Kay Flowers will be in attendance. PNLA will follow up with a leadership training, entitled: PNLA Leadership Institute. ILA supports this endeavor. ILA’s two biggest issues to be taken to the midwinter conference include legislative and lobbying/advocacy.
Budget – 2001-2002: (Attachment B) Discussion ensued as to whether to increase travel funds for the ILA Executive Board. The 2001 Actual amount under ILA Conference was corrected to read $37,334.50. Currently there is no ILA projected budget for the 2002 conference. Web support expenses for 2002 requested are corrected to read $500.00. There is also a correction from $15, 0000 to 17,500 for lobbyist expenses. Kevin Booe suggested that executive board travel be projected at $6,500. The cost for an audit was included at $200.00. President’s fund should read $100.00. Also amend the Executive Board to delete the 2nd vice president line item, as just one vice president exists. ILA no longer needs the same amount of funds for mailings, as everything is sent out in electronic format. The Legislative Day line item was amended to read $250.00. The budget for PNLA was listed at $200.00. Funds designated to the Washington Office of ALA for 2002 was set at $200.00. Operating budget expenses for the Executive Board was increased from $400.00 to $600.00. Scholarship Awards for 2002 was set at $600.00. Intellectual Freedom Committee expenses was set at $600.00. Further budget discussion was tabled temporarily to hear the legislative report.
Legislative: Vicky Kreimeyer Brown passed out legislative packets, including letters to be signed and forwarded to area legislators. John Watts reported that he had fielded questions this morning from legislators. John reported that he might have sponsors for the library bills in the house. There will probably be 2-3 bills instead of one bill. One bill will deal with tax structures and levy rates, and another bill will deal with establishment and consolidation of tax districts. There is discussion also about voluntary annexation. John is going to put together a statement of purpose and fiscal impact to counties. Vicky reported that this session there would be more background, behind the scene work accomplished to further the goal of placing Media Generalists in Idaho Elementary Schools. The committee is accompanying Senator Tillman to Lake Hazel Elementary to visit with a School Media Generalist. They are also bringing in Dr. David Loertscher from San Jose State University to meet with Senator Lodge regarding this issue. The next step will be an interim study committee. Jim Shakleford has also agreed to help with this issue. The main message for the task force this session is to pass legislation making redistricting of library districts easier. Both the revenue and the tax committees will examine these issues. No increase is being asked for the levy rate this year.
Return to budget discussion: Larry Almeida moved that “the Board put $500.00 into a separate line under the Scholarships and Awards Committee for the Gard Hanks Scholarship Fund for the year 2002.” Kevin Booe seconded the motion. Discussion. In the budget, the fund will be listed as its own line. Directed by the board, one $500.00 award will be granted to one person per year, but the committee will decide on the criteria. The Academic budget was set at $200.00. The Trustees budget was increased from $450.00 to $600.00, to cover the expenses of putting out a newsletter. The SMLC budget was increased this year to bring in speakers, including the $1,200.00 set aside for the coalition for their legislative field trip. The board requested that John Watts attend the presentation as well. These funds will not come out of Ed Media, but rather from SLMC Support. Regional conference seed money was discussed. Request for seed money from Regions 1,2 and 4 have already come in. Regional conferences were set at $4500.00 for 2002. The Freedom to Read Foundation 2002 expense was set at $150.00. ILA CIPA fund expenses should be included under the Intellectual Freedom line item in the general budget. Intellectual Freedom Auction Tax was funded at $125.00. On page 4, the interest earned for 2002 was projected to be $300.00 instead of $500.00. Kevin Booe moved “that the Board adopt a $78,810 budget in expenses, with an income budget at $60,000, using $19,000 from savings as a supplement to income if necessary.” Larry Almeida seconded and discussion ensued. Motion carried.
Idaho Librarian: Sandra Shropshire informed the Board that she has asked Wilson Index to re-add the Idaho Librarian back into their Wilson index. The discussion will ensue at the February Wilson Meeting.
Marlene Earnest set the next meeting for Tuesday, April 9 at 9:30 am at BSU. The 2002 Conference planning meeting will begin at 8:15.
Meeting adjourned.