ILA Executive Board Meeting

Saturday, October 6, 2001

 

The Meeting was called to order at 8:40 am.

 

Present:  Charles Bolles, Kevin Booe, Vicki Kreimeyer Brown, Dan Lester, Sandra Shropshire, Rosmarie Fouad, Marlene Earnest, Pamela Bradshaw, Kay Flowers, Susannah Price, Penni Cyr, Larry Almeida, Chris Ashby, Heather Stout.

 

Additions to agenda:  none

 

Announcements:  Vicki Keimeyer-Brown asked if it was possible to give her report before 10:00 as she needed to catch a plane.

 

Marlene Earnest reminded those in attendance that motions and subsequent voting may only be passed by the board in order to be validated.  She stated that at the next ILA Executive Board Meeting there will be a form in place to write down motions for recording purposes.

 

Approval of minutes:  Corrections were made and Susanna Price moved to accept the minutes.  The motion was seconded by Romy Fouad and the motion passed.

 

Approval of assembly minutes:  Corrections were made and Kevin Booe moved to accept the minutes.  The motion was seconded by Penni Cyr and the motion passed.

 

New Treasurer/Secretary:  Marlene Earnest welcomed the new Board Members:  Chris Ashby,  Academic/Special Division Chair, Penni Cyr, Ed/Media Division Chair, and Susanna Price, PNLA representative.

 

Treasurers report:  There were ten on-site reservations, bringing the total conference attendees to 192.  Refunds were given to Janet Strong, and Mr. Hartung.  The Intellectual Freedom Auction brought in cash, checks, and IOU’s totaling $2,204.00.  This is a new record as the auction had never brought in over $2,000.00.  Attendance to the event had increased as well.

 

Reports:

 

President:  Marlene Earnest asked if there were any additions and/or corrections to the Directory.  Penny Cyr remarked that the Exhibit Chair is currently vacant and needs to be filled ASAP.  Pre-conference evaluations were positive for the early session, but it was noted that the screen was hard to read at times and occasionally the panel was hard to hear.  Charles Bolles moved to accept two new chairs; Wayne Gunter,  Scholarships/Awards Committee Chair and Sue Wagner, Public Relations/Advocacy Committee Chair.  Larry Almeida seconded the motion and the motion passed.

 

Vice President report:  Romy Fouad, asked for clarification of her role for the conference.  The Vice President reports to the conference chair, just the same as every board member.  Romy had concerns regarding the roundtable for the regional conference chairs, as only two were present and many of the regions still had not chosen their chairpersons yet.  Other concerns included when dates were announced and where, as well as start up monies.  Start-up funds have been increased from $600.00 to $750.00.  Themes are decided on a regional level.  Currently there are no specific guidelines, however, in November there is a teleconference planned for conference chairpersons.  Regional spring conference dates need to be submitted to the web master to put on the web page.

 

Past president:  no report

 

Idaho State Library: no report

 

Legislative:  Vicki Keimeyer-Brown stated that she was pleased that Larry Almeida had spoke about the possibility of using funds from one of the ILA CD’s for legislative expenses.  Now that the task revision has passed, she stated that ILA has lots of work ahead of them.  Issues include helping to pass legislation requiring Media Generalists in elementary schools.  Vicki estimated that it would cost approximately $300,000.00 to accomplish this goal.  She also suggested that the board look into budgeting an additional $8,000-9000.00 for John Watts.  His direct expenses are set at $8,500.00; an additional $9,000 would total  $17,500.00.  It was suggested that for John to lobby successfully, it would require additional money.  Vicki also recommended that she continue to work with Superintendent Marilyn Howard to employ a person in the Superintendent’s office to work on the Media Generalist issue.  Superintendent Howard is currently looking into the possibility of a ½ time position. Vicki will initiate another Coalition meeting with Jim Shacklford and John Watts to discuss this further.  She stated that we need to be proactive when contacting Legislators regarding library issues. Discussion insued. Kevin Booe suggested that we keep John Watts focused on primary issue, while we help by writing letters of support, etc. Vicki reminded the board that ILA was instrumental in helping to get the hearing on Media Generalists last year.  She suggested that the Coalition can look at options, perhaps a joint hearing of the House and Senate can look into the issue.  Kevin Boo questioned whether the Board might need a contingency plan if things change effecting John Watts expenses.  Charlie Bolles suggested the possibility of a separate line for John Watts expenses.  Discussion insued.  Vicki Keimeyer-Brown and Marlene Earnest will work on a resolution for the November meeting.

 

Academic:  Chris Ashby reported that he and Romy Fouad worked together with 25 academic librarians at their division meeting.  The group came up with ideas about direction and discussed conference programming directed at academic librarians.  There is concern as to whether there is enough input.  It was suggested that suggestions for further programming could be addressed on Lib-Idaho.

 

Public:  Kevin Booe announced that Pat Hamilton agreed to be the Public Library Chair Elect .  Kevin also reported that at the division meeting there was discussion regarding continuing education and a task force was appointed to examine the Public Library of the year award.  Karen Ganske from Napa Public will chair the Task Force. Both the roundtable and division meetings were well attended.

 

Ed media:  Penni Cyr reported that the Ed Media division discussed budgets, dreams and wishes for change, and learned a lot about each other. 

 

Trustees:  none in attendance/no report

 

ALA:  no additional report

 

PNLA:  Suzanna reported that she had not found any PNLA registration forms at the registration table when she was there.  There had been some, but they had run out.  Suzanna will be attending the PNLA Conference Aug 7 –10 in Missoula Montana.  The first PNLA board meeting is scheduled for November.  Suzanna also informed the board that PNLA had sent information to ALA on leadership training.

 

Idaho Librarian:  Sandi Shropshire wondered what the board felt about the winter issue of the Idaho Librarian having an overall theme regarding library legislative issues.  It was agreed that that was a great idea and Vicki agreed to help Sandi with the issue.  Sandi reminded the members of the board that annual reports are submitted to the Secretary, not to Idaho Librarian.  There is a spot reserved in every issue for the ILA President’s message.  Sandi asked for reactions/ideas on the format of the Idaho Librarian and everyone liked it, it is professional, looks good, etc.  Charlie asked if Dan Lester could provide the board with statistics on how many people are accessing Idaho Librarian on the web and Sandi offered to put a survey in the Idaho Librarian addressing use.  Sandi informed the board that she would welcome any comments about the web issue.  She talked about the idea of thematic issues and adjusting the deadlines to accomplish this.  Discussion insued.  The magazine will remain a quarterly and there will always be a link to it on the web page.  Sandi will also look into putting a spot on the membership form asking members if they want to subscribe to Lib-Idaho.

 

Committee reports:

 

Exhibitor report:  Penni informed the board that there were 33 exhibitors in 35 booths with a total income of $13,400.00.  Several exhibitors expressed the fact that they thought the fee this year was too expensive.  The cost was $350.00 before July, $400.00 after July 1^st.  Some vendors said the cost of booth should be closer to the number of attendees, (ie, 300 attendees, $300.00). Discussion Factors included:

            PIE/Teachers conventions are the same time, spliting the exhibitors

            Some vendors choose to exhibit at regional conferences instead.

Vendors feel that they don’t see many people except for an hour Thursday. Vendors loved exhibitor bingo.

            Should Vendors meals be provided for during conferences.

Suzannah agreed to ask at PNLA as to what other states charge for their exhibitors.  Other questions included:  What about non-profit pricing?  Is it a larger issue?  Do we need to look at that?  What about the cost of ISL?  Institutional members?  Non-profit cost was $250.00. It was decided that Penni Cyr bring a proposal to the board regarding this issue at the November meeting. 

 

Business/Actions:  Larry Almeida will take on the responsibility of getting changes into the by-laws.  He will work with Ron Force.

 

Please make sure that itemized budgets be submitted to the treasurer before next mtg.

 

The conference theme for next year is: Access to all @ your library.  Anne Abrams asked Marlene Earnest if we could use the same conference theme every year to keep continuity and to help with public relations.  Discussion insued.  Romy will decide whether to keep the same theme and report to the board at the November meeting.

 

The Board questioned who is responsible at looking into dues structure with Anne Abrams, and should a committee look into this before November meeting?  Marlene assigned Anne Abrams, Pam Bradshaw, Kevin Booe and Larry Almeida to be on the committee. Kevin agreed to chair the committee. They will bring their recommendation to the board at the November meeting.

 

The January 18^th Pre-conference meeting at ALA Midwinter is on leadership, Gerald Hodges offered to help two ILA Board members attend the meeting.  Participants are required to put on a leadership workshop at a later date.  Kay Flowers and Romy Fouad will attend the meeting.  Funding possibilities were discussed.  Kevin Booe moved that ILA pay $500.00 for leadership training and reimburse the cost share portion for the attendee at the ALA pre-conference entitled “Creating Chapter Leaders.”  Suzannah seconded.  Motion passed

 

Next Year’s ILA State conference is Oct 2 – 5 at the West Coast Boise Hotel.  The 2003 conference is slated for Oct 1-4 at Post Falls, Idaho.

 

The next scheduled meeting of the ILA Board is:  Monday, Nov 5^th, at 9:30 am, in Boise.  If need reimbursement forms, contact Pam.

 

Suzannah would be pleased to take nominations for PNLA officers.

 

Kevin Booe moved to adjourn and Larry Almeida seconded.  Motion passed.