Idaho Library Association Executive Board Meeting

April 17, 2001

 

 

The meeting was called to order at 9:40am. 

Present:  Larry Almeida, Chris Murphy, Tim Hillebrand, Charles Bolles, Jennifer Ashby, Kevin Booe, Marlene Earnest, Sue Bello, Rosmarie Fouad, Janet Strong, Kay Flowers, Ron Force, Dan Lester, Sandi Shropshire, John Watts, Ann Joslin, Vicki Kreimeyer-Brown. 

Minutes:

 

Kevin moved to approve the minutes from the January meeting. Romy seconded. The motion passed.

 

Reports:

 

President – We need to look at a lot of by-law issues and legislative matters today, as well as web page advertising.

 

First Vice President – Program planning is going well.  They haven’t made changes in fees.  Is it okay if Marlene adjusts fees if necessary? The Board usually sets the fees.  Charlie moved that we leave the fees as they were last year with the exception of the change in trustee fees approved at the last meeting.  Kevin seconded and the motion passed.

 

Treasurer – Chris submitted his resignation (see attachment A) and passed out a balance sheet (see attachment B). The balance sheet does not include deposits from new memberships. He had a note from the Freedom to Read Foundation asking if we want to be part of the voting for a member of their Board.  Larry asked that Ron, Marlene, and Kay meet with him at lunch to try to come up with an idea for someone to fill Chris’s position.

 

State Librarian – Charles would be happy to answer any questions anyone might have.  Jo Leuze is resigning from the State Library Board. If you know of anyone, especially anyone from the 2^nd Congressional District, who might be interested in being on the Board, let them know.  Applications are due mid-May.

 

Division Chairs:

           

Educational Media – (see attachment C).  There was discussion of whether or not institutional members include the individuals who work there.  The answer is no.  Institutional memberships are for the institution only.  If a person wants to be a member, they must send in a separate personal membership form with their own membership fee. Sue will clarify this for the Educational Media Division.  Marlene suggested that we should discuss this at the regional conferences.  Romy suggested that we should also put an explanation on the web page.  Discussion ensued.

 

Many school librarians went to the LiLI-D training, which was very beneficial.

 

            Public Library – (see attachment D)

           

Trustees/Friends – (see attachment E).  Tim also showed us some e-book readers.

 

            Academic/Special – No report.

 

PNLA Representative – The PNLA listserv will be changing so that reports and news and events will not be included.  Instead, they will be on the PNLA web site.  The PNLA Annual Conference is in Corvallis, August 8-10.  It is a joint conference with the Hawaii Library Association.  Attendees will be staying in dorms.  The registration form is up on the web page.  Susannah Price is the candidate for PNLA Representative for the next term.

 

ALA Representative – (see attachments F & G) There was a lot of information about CIPA at the Council meeting.  Kay passed out ALA’s resolution concerning CIPA along with some state resolutions.  ALA has filed suit.

 

The Library Services for People with Disabilities policy was passed. 

 

The ALA placement center is going to start charging employers $100 per employer this year, $200 after that.  Kay will send out a list of URL’s for the policies and issues she discussed.

 

ALA is putting together a 501(C6) organization to accredit a certification program for librarians.

 

The @ your library campaign is a 5 year program to raise the awareness of library as a good place.

 

 

Business:

 

Web page advertising – Web Page Committee (Dan and Sandi) (see attachment H & attachment I) Sandi discussed the philosophy behind the Idaho Librarian. Response was good, especially to the idea of a response period and including responses in the publication.

 

Sandi has looked at many association e-journals and found very little advertising. Sandi recommended that whatever we do about advertising, we communicate it clearly to possible advertisers.  Discussion ensued as to whether we are talking about advertising just in the Idaho Librarian or just on the web site or both.  We went around the table polling opinions about advertising.

 

New version of Idaho Librarian – Tim moved that we approve the concept of advertising on both the Idaho Librarian and the web site and that we form a committee to handle the details.  Janet seconded. The motion passed.  Dan, Sandi and Tim volunteered to be on the committee. The Board recommends that they also ask Penni Cyr, Exhibits Chair, to serve on the committee.  The committee should have its recommendations to the Board for the October meeting.

 

Sandi has been accumulating contributions.  She asked for approval of her outline.  Kevin moved that we approve the outline with thanks for all the hard work involved.  Charles seconded.  The motion passed unanimously.

 

Legislative update – (Vicki and John) (see attachment J). This session turned out to be far more active than anticipated.  See attachment.

           

Ann Joslin distributed a handout about District Law Revision (see attachment K)

 

Handling legislation in cooperation with coalition – We need to discuss how to deal with issues such as the certified school librarian bill when they come up quickly.  There was some discomfort and miscommunication among the people involved.  For now we will have the Legislative Chair attend coalition committee meetings as ILA’s Representative and we will see what comes up next year.  Larry, Sue, Ron and Marlene will have an email discussion of how to handle these situations.

 

            Constitution and by-laws changes for new version of The Idaho Librarian -

The Idaho Librarian is not mentioned in the constitution.  There are several places in the bylaws where it is mentioned.  In those places, we will change it to “whatever official publication of the Association that the Board shall direct.” To amend the bylaws, we need a two-thirds majority vote at the annual meeting. Kevin moved to present Ron’s suggested changes to the bylaws to the general membership at the annual meeting. Kay seconded and the motion passed.

 

The other issue is the policies and procedures.  Ron will revise that for the meeting in October.

 

Bylaw  changes for Anne Abrams proposed membership changes:

The Committee (Charlie, Sue, and Ron and Anne Abrams) will have bylaw changes ready by the October meeting.  They will send out changes to the Board via email ahead of time.

 

            Constitution and by-laws changes for position of Second Vice President.

This has already been done.  Larry suggested that we move the Regional Conference Chair responsibilities from the First Vice President to the Continuing Education Committee. Romy moved that we move1.B.C under First Vice President to 4.C.3, under Continuing Education Chair. Janet seconded and the motion passed.

 

New Treasurer – Pam Bradshaw is willing to serve as Treasurer.  Sue moved that we appoint her as Treasurer.  Kevin seconded and the motion passed unanimously.

 

CIPA Resolution – Kay distributed copies of Alaska and Wyoming resolutions in response to CIPA (see attachments F & G)

 

After extensive discussion, Kevin moved that Kay compose the resolution as discussed (see attachment L) and to send it to the Idaho Congressional Delegation. Charlie seconded and the motion passed unanimously.

 

Budget Revision – There was $4,000.00 in extra expense for legislative activity.  We did not put any contingency funds in our budget.  Vicki recommends $1000.00 more be put into the legislative budget.  Larry recommends that that amount come from our savings. Charlie moved that we ask the President to review the balance of the lobbyist expenses and fees and, if necessary, increase the lobbyist expenses and fees by $1000.00 and to transfer the funds from savings. Kay seconded.  The motion passed.

 

Janet moved that $500.00 for support of the American Library Association’s Children’s Information Protection Act legal fund be taken from the Intellectual Freedom fund. Romy seconded. The motion passed.

 

Strategic Plan (see attachments M, N, O for working documents, attachment P for final document)

 

The 2004 ILA Annual Conference is schedule at the Riverside Inn in Boise, but there are some problems. The conference room rate is $104. They want to charge us for meeting room space and there may be problems with internet access.  They have budgeted to get it but can’t guarantee it. Janet is looking into other options.

 

The meeting was adjourned at 3:01.