Idaho Library Association

Executive Board Meeting

Lewiston, Idaho   October 7, 2000

 

The meeting was called to order at 8:40am.

 

Present: Sue Bello, Romy Fouad, Penny Cyr, Vicki Kreimeyer Brown, Janet Strong, Marlene Earnest, Jennifer Ashby, Larry Almeida, Ron Force, Kay Flowers, Kevin Booe, Charles Bolles, Sandi Shropshire, Dan Lester, Tim Hillebrand

 

Additions to the agenda:

Exhibitors report, Treasurer’ report, Ed Media Division budget request, Site Coordinator, Lifetime membership for Vaughn Overlie, Idaho Librarian removal from the Constitution

 

Minutes: The minutes from the 10/4/00 meeting were reviewed and corrections made. Ron Force moved to approve minutes.  Dan Lester seconded.  The minutes were approved as amended.

 

Exhibitor’s Report: We had 27 exhibitors at 28 booths. The exhibitors had a very successful conference.  They were pleased with the number of people who came by their booths. One exhibitor (WTCox Subscriptions) cancelled on Sept 6.  We did not give them a refund.  There were no negative comments.  We got lots of donations for drawings.

 

Penni requests that she be invited to all conference planning committee meetings to make everyone’s jobs easier.  She also suggests that ILA buy some of our own extension cords and phone extension lines. 

 

Penni would like to discuss guidelines for exhibitors at a board meeting.  When communicating with vendors, it’s the perfect time to ask them about advertising on the web page. 

 

There was some discussion of whether we should reconsider pipe and drape?  We will continue with pipe and drape. We raised our vendor charges accordingly when we went to pipe and drape and the vendors really like it.

 

We had some people sign up as non-profits who don’t seem to be non-profit.  Non-profit status is determined by the IRS and we follow that determination.

 

Larry: The conference evaluations were good. There is some concern about whether our advertising caused false expectations of the preconference.  Some attendees expected more coverage of technology.  There was a discussion of how to handle this.  Romy will write a review of the preconference and send it to Dan for the web page.  It will address the technology issue.

 

Another problem with the preconference was that the books did not arrive on time.  We will mail them directly to people’s homes as soon as they arrive.

 

Larry will have a tabulated report on evaluations at the next meeting

 

Sandi: Reimbursement for mileage at federal/state level has gone up to 32.5 cents.  We currently pay 31 cents.   Ron moved and Kevin seconded that we tie our mileage rate to the federal rate.  The motion was approved.

 

We distinguished between members and non-members at time of registration.  If a person signs up as a member when they are not, Sandi calls them.  She suggests that we do not to distinguish between member and non-member trustees.

 

Kevin moved to not distinguish between member and non-member trustees.  Romy seconded. Whoever designs next registration form needs to not distinguish between trustee members and non-members. There will be one rate for trustees.

 

Vicki:  The Legislative Breakfast will be held January 11 in the Gold Room.  Vicki will reserve a place for the breakfast in 2002 as soon as the session starts.  Anne Hankins from Kuna and Patty Younger from Meridian arein charge of setting up the breakfast.

 

There will be no presentation because there is not a Legislator of the Year this year. There will be presentation to the Governor of the Idaho Book of the Year.  Ron is getting Gold Seal put on it. This will need to do it in the Governor’s office because he is not allowed on the floor without an invitation. 

 

John Watts, our lobbyist, recommends that we establish personal contact with legislators and encourages members to do so.  Vicki will serve as liaison to John.  It is important to do longer-term consideration of issues. Vicki will develop a committee to come up with an outline of issues and an approach for 3 years out.  Vicki will not be making a lifelong commitment to this so we need to be prepared to change the Legislative Chairs in three years.

 

Charlie asked that we add an in depth discussion of a long-term plan for legislative activity to the November agenda.  Vicki is invited to next board meeting.

 

Jennifer will get the roster out to people.  Send information to the Board listserv at ila-board@belle.lib.uidaho.edu

 

There was discussion of the web page format for Idaho Librarian.  The will be no Idaho Librarian on the web page, but most of the same information will be there.  Sandi volunteered to coordinate book reviews for the web page – THANK YOU SANDI.

 

Ron will take on changes to the constitution to remove references to the Idaho Librarian.  This will need to be done by April in order to bring it before the membership at conference

 

Our new treasurer is Chris Murphy from Ketchum Community Library. Sandi will write a little handbook of procedures and meet with him.  We will bring him in for the November meeting. Sandi will invite him.

 

Our total conference attendance was 183 (only 4 on-site registrations) plus 40 vendor representatives. 

 

 

Site Selection: Should we revisit the idea of alternating with Boise because we only had 185 last year and we get fewer room pick-ups (more members live there – more have friends to stay with)?

 

2002 Boise, Grove Hotel

2003 Post Falls, Cavanaugh’s

2004 Boise, No hotel secured yet

2005 Pocatello at West Coast

2006 No hotel yet

 

PNLA

 

2001 Corvallis

2002 joint with MLA

2003 no meet

 

It was decided to go ahead with ILA 2004 Boise.

Janet will check on the size of exhibit space at Post Falls.

 

There was discussion of whether we want to consider the Red Lion, Lewiston ever again.   Overall the response to the facility was positive.  Our concern over the room situation was resolved.

 

 

Dawn: There are some problems with elections while we are trying to get things as they should be with the constitution.  Sue Bello will need to serve either one year or 3 as Ed Media Chair in order to get the term changing in the right year.

 

Carol Silvers is new Scholarships and Awards Committee Chair.

John Pool new Intellectual Freedom Chair.

 

Consideration of Vaughn Overlie for lifetime membership: This traditionally goes through scholarship and awards committee.  Larry will talk to Diane Broom about it.

 

Board Reports:

 

President: Conference was a success – hardy congratulations and thank you to all who worked on it.  For those of you who will be on conference planning committee, Division Chairs, 1^st Vice President and the Treasurer take the lead, though whole board is involved.  Division Chair recommendations are essential.

 

1^st Vice President: Next year’s conference will be at the West Coast Pocatello, Oct 3-6.  The theme has not been determined yet.  Karen Tate will do local arrangements. Marlene requests that Division Chairs begin compiling lists of possible speakers and contact information for them.  Email them to Marlene as soon as possible.  She has contacted some.

 

Past President: No report

 

Treasurer:  There were 183 registrants for this conference, 124 for the preconference.  The Intellectual Freedom Auction made approximately $1400.

 

Sandi would like a formal description of the book review editor’s role.  There was some discussion of an editorial page also.  The key is to get people to send content.  Articles would also be appropriate.

 

ALA Councilor: No report

 

PNLA Representative: No report

 

State Librarian: State Library will be celebrating its 100th anniversary on April 1, 2001.  They are planning several events including an open house on Sunday, April 1.  They are waiting for response from the Governor as to whether or not he will attend. This should be set up by first of the year.  The State Library will be commemorated on the front of the state telephone book. 

 

Academic Chair: We brainstormed in session of what we could do in the next year: 

1.      We will help Carol with GILS.  Metatagging and indexing.

2.      There is concern about level of student knowledge – and teacher knowledge/awareness of LILI – We would like to cooperate with the Ed Media division to do workshops for teachers around the state.

 

Public Chair: Robert Wright chairs the subcommittee to investigate guidelines for library staff salaries to give to boards.  The division has membership concerns: why don’t people join, how can we get more to join.  They will

contact public library directors to encourage them to have staff join.

They are hoping to have a Youth Services Roundtable. 

 

 

Educational Media Chair: The Division submitted a budget request (Exhibit A)

for $1200 to send Idaho Library Media Coalition members to Boise for a March/early April meeting. Larry asked that they please resubmit and itemized list – who is going – what are the individual costs.  They don’t know for sure who will be involved or where they will be from – so it’s hard to estimate travel costs.

 

What is relationship of the Idaho Library Coalition to ILA.  It is an ad hoc committee of the Ed Media Division. The coalition is approaching other organizations for funding as well. The web page for coalition will be available on LiLI at http://www.lili.org/ilmc

 

The Board asked that there be reassurance that this will not be an ongoing expense.

 

Trustees/Friends Chair: Their meeting was very informative. Members vowed to promote the division and ILA to trustees.  They talked about the problems trustees have faced.  Tim thinks they have a program that they will be pursuing.

 

Next meeting date:

 

November 14 – BSU SUB, Boise 

If you want to make reservations at University Inn, all you have to say is the date and that you are reserving for Idaho Library Association. (Charge it to ILA)

The Board Meeting will begin at 9:30am. Larry will be sending an agenda via email.

 

The January meeting will be on the 10^th. Legislative Day is the 11^th.  Most people book two nights at the University Inn. The Legislative Breakfast will be over by 10 so you can book a mid-day flight home.  Vicki will talk to us about how to deal with the legislators.  It is very important to have trustees at the breakfast, so round up any that you can.

 

The April meeting is tentatively scheduled for April 2 to coincide with ISL anniversary.

 

The meeting was adjourned at 11:10am.