Idaho Library Association

Executive Board Meeting

October 4, 2000    Lewiston, Idaho

 

 

Present:  Janet Strong, Kay Flowers, Charles Bolles,  Camille Wood, Ron Force, Larry Almeida, Marlene Earnest, Rosmarie Fouad, Nancy Young, Kevin Booe, Erin McCusker, Dawn Wittman, Jennifer O’Laughlin, Dan Lester, Robert Wright, Jennifer Ashby, Tim Hillebrand.

 

Charles Bolles moved to approve the minutes of previous meeting.  The motion was seconded by Dawn Wittman.  The motion passed.

 

Reports:

 

President, Ron Force: No report

 

1^st Vice President, Larry Almeida: We have had a problem meeting our 80 room minimum, which is necessary to get meeting room fees waived and to get complimentary guest rooms for the President, Vice President and Treasurer, as well as speakers.

 

We had some exibitor room problems, but those have been resolved.

 

The vendor from Emporia State rented a room and is presenting a session at a time that will conflict with our sessions.  Larry asked for comments on how we might prevent this in the future. After some discussion, it was decided that we should send guidelines along with their invitations discouraging this practice.

 

Larry passed out list a list of who will be hosting which speakers (Exhibit A) and reminded hosts that, if they are doing the introduction in a session, they also need to do a head count of the sessions.

 

Preconference attendance was approximately 120.  There are 58 people signed up to go the Camp Wittman Friday night.  185 have registered for the conference.

 

2^nd Vice President, Marlene Earnest: Marlene passed out a printed report (Exhibit B) with information pertaining to the regional conferences.  All of the regional conferences were a success.  Two still don’t have their reports in to Marlene.

 

Region 5 & 6 had joint conference so they received $1200 in seed money.  The totals on report are after the $600 seed money is subtracted (except Region II, subtract $1000)

 

Past President, Dawn Wittman: There were 105 ballots submitted this year, which is quite high for ILA.  After a hot contest, Kay Flowers is our new ALA Councilor.

 

Members voted 75 to 31 to suspend publication of the Idaho Librarian and provide the same information via the web page.

 

State Librarian: no report

 

Educational Media Division Chair: No report

 

Public Libraries Division Chair: They are expecting to have an interesting discussion on Director’s salaries at the roundtable they are sponsoring.

 

Academic Libraries Division Chair: The division approved the revised bylaws at last year’s annual meeting. The Chair now has 2-year term.  Karin Ford, chair-elect left Idaho.  Chris Ashby will fill the position.

 

Friends/Trustees Division Chair: Fourteen trustees have registered for the conference, which is as many as we’ve ever had.

 

Treasurer report: (Exhibit C) As of last Thursday, 177 people had registered for the conference.  There were at least 121 people at the preconference.

 

Very few bills have come in come in from the conference so the totals on the report do not reflect the final outcome of the conference finances. Speakers who have requested to be paid at the conference have been paid.

 

In the past year we have increased the amount of money we have in CDs from $6,000 to $27,000.  The dates of the CDs are staggered so that we never have to wait more than 4 months to get at the money if we need it.

 

Membership counts are typical for this time of year.

 

PNLA Representative: There are new co-editors for PNLA quarterly, so it will be slightly delayed, but it is coming.  The next conference is August in Corvallis.  Suzanna Price is PNLA President this year.

 

ALA Councilor: (Exhibit 4) Her handouts include one on chapter leaders.  This is from a workshop on how to find leaders in a state association.  Some states are trying to develop leadership programs similar to the Snowbird Institute.  The northwestern states are too small to do this individually, but there is interest in developing a joint program for Idaho, Wyoming, Washington, Utah, Montana and Oregon.

 

Chapter Relations Committee put out a book about recruiting and retention.

 

The ALA Washington office is concerned about the UCITA legislation (see handout).

 

Camille has a video called ALA Action2000 on the upcoming public relations campaign.  If anyone wants to see it, get it from her.

 

Annual report is mostly contained in the Librarian, so she did not pass it out.

 

Constitution and Bylaws Committee Report (also Camille): We will be presenting a resolution to alter the term of ILA Treasurer to change January 1 instead of at the end of the conference.  At last meeting we decided to take to the membership the possibility of changing the constitution to include the mission of the annual conference.  We cannot do it because we did not send it out 2 months ahead.

 

Copies of Constitution and Bylaws (10/8/89) and Policies and Procedures (4/00) are available from Camille. Disks are also available.

 

Award Committee: The ILA Book of the Year Award plaque is here.

 

Web Master: Please send electronic files of your handouts to Dan for the web page. It is best to send them as email attachments to  (dan@idaholibraries.org) Also, send copy to Jennifer.

 

 

 

 

 

Business: 

 

Awards committee: Recommends that we vote a membership award to Lori Keenan. Jennifer O’Laughlin made the motion.  It was seconded by Larry Almeida and passed unanimously. 

 

Idaho Librarian: The membership voted to make it web only.  Christine Dezeller-Tiedman has left the state and at this point there is no editor.  We will need to notify all paying subscribers.

 

Larry moved that we suspend print edition indefinitely. Sandi seconded.  There was discussion of how it would appear on the web.  In order to have something in the format of the Librarian on the web, we would still need an editor.  Hence, the web version will also be suspended, but the information will be available on the web.

 

The motion passes.

 

Charles moved that we authorize the webmaster to enhance the web page so that we will be able to add things like indexing, etc.  This would cost $20/month rather than $10. After some discussion, the motion was withdrawn.

 

The Board asked Dan, the webmaster, to bring back a proposal for enhancing the web site.

 

Ron will take care of financial issues and notification of advertisers for the suspension of The Librarian.  He will also announce the Librarian changes at the general session.

 

Nancy asked who becomes in charge of Regional Conferences since there is no longer a 2^nd Vice President. Larry volunteered to work with Marlene and Nancy or just with Nancy if Marlene is too busy, to handle this.  Responsibility does not automatically fall to the Continuing Education chair.

 

Follett wants to advertise on our web site.  The advertising policy has been in conjunction with the print format of The Librarian.  We had made a decision (Fall 1998) regarding web advertising but the minutes are inconclusive/or missing?  We will need to discuss this further.

 

Dawn moved to adjourn the meeting. Janet seconded the motion.  The motion passed. The meeting was adjourned at 5:42pm.

 

Respectfully submitted by Jennifer B. Ashby, ILA Secretary

Approved 10/7/00