Idaho LibrarianVolume 50 Number 3 June 1998 ILA DIVISION REPORTSEDUCATIONAL MEDIA DIVISIONDawn Wittman, Librarian of Lapwai Elementary School, has won the Winnebago Software Company Progressive School Library Media Award for Idaho. Dawn will receive a plaque and $400 cash at the annual meeting in Sun Valley in August. The award money will be spent to expand Lapwai's Young Authors Program. They will buy publishing software so that they can produce books with durable covers and spines, which can be circulated throughout the student body. Congratulations Dawn! I hope that many of you are planning to attend PNLA/ILA in Sun Valley August 12-14. Besides applauding Dawn's award and greeting your new chair, Marlene Earnest, remember that Karen Cushman and Louis Sachar have been invited to attend. And there will be much more. It has been an interesting two years as your chairperson. I wish we could have accomplished our "big" goal, but we have made a little headway and we will keep on keepin' on! See ya'. Barbara Barrett PNLA REPRESENTATIVE The PNLA Executive Board met April 24-26 at the Dumas Bay Centre in Federal Way, Washington. PNLA is out of the red and back in the black again, thanks in large part to a generous donation from ALA, but also to membership revenues and previous conference profits that had not yet been added to the budget. The lessons of last year's conference in Seattle and the misunderstandings with the conference facility will not be forgotten! Remember to check out the PNLA website, www.pnla.org, to read conference information, board meeting minutes, and job listings. The main topics of discussion were the discussion papers that board members had prepared concerning the revitalization of PNLA. Board members examined the papers in small groups and came back to the entire board to make suggestions and recommendations regarding each individual paper. No formal action was taken at the spring meeting. The discussions will continue at the August board meeting in Sun Valley. Discussion papers were published in the March issue of the PNLA Quarterly. Among the ideas being considered for revitalization and renewal are establishing a more unique identity for PNLA; restructuring the Board; creating a new adult book award; and changing the conference structure. PNLA's unique identity includes elements such as its international membership; the Young Reader's Choice Award, and our geographic region. But, the Board is also looking at issues that may define our region's libraries. Please provide any feedback you may have regarding this issue! It is paramount to PNLA's existence. Likewise, the Board restructuring which would require a constitutional revision, would save money. Under consideration is eliminating the position of 2nd Vice President/Membership, and eliminating the Quarterly editor from the Board. The Board strongly supported the concept of state/provincial representatives remaining on the Board and rejected the idea of a "federation." A redesigned conference structure is also being considered. (continued on page 2) Biennial joint conferences with state and provincial associations are being pursued coupled with a biennial PNLA Thematic conference. The thematic conference could be similar to the PLA Symposium in which participants attend "tracks" or "clusters" centered on one topic or theme. Trade shows are also being examined as an alternative to the traditional conference. The Board will also be looking at publications, the YRCA program, and other issues presented in the discussion papers at future board meetings before recommending any action. The commitment of the Board to pursue renewal is sincere and enthusiastic. PNLA President Gordon Ray will be sending each member of the Oregon Library Association a personal letter discussing the importance of PNLA. Incoming President Andy Johnson has visited the OLA Board members and will be engaging in dialogue with them in the near future. Again, if any ILA member has comments and/or suggestions, please email me! I will share your concerns with PNLA Board members. I exhort you all to become a member of PNLA and share in the renewal of one of the oldest and only international library associations. Kevin Booe PUBLIC LIBRARY DIVISION Karen Lukes, Dian Hoffpauir, Max Leek and I have been discussing Public Library Standards via email for a few months. Our consensus so far is that changes in our current document need to be made in the technology area since our 1991 standards don't address that. Our hope is to be able to put our standards on the new ILA website before the August conference so everyone can have an opportunity to review them and come to our Public Library Division Meeting at Sun Valley with ideas for discussion. The Public Library Division bylaws have already been placed on this page, and I encourage all public librarian members of ILA to take a look at them. We will need to make changes to them in the near future. If you want to access this site, the URL is http://www.idaholibraries.org. Gard Hanks has requested time at our public library division meeting to discuss a draft on guidelines for public library directors. This fits in nicely with our discussion of standards, so we look forward to Gard's presentation. If there are any other items that you would like to discuss at the August meeting, please email me and let me know what they are. My address is lalmeida@dmi.net. If you don't have access to email, send me a letter. Larry Almeida Hope to see you in Sun Valley! Larry Almeida
ILA SCHOLARSHIPS AND AWARDS
The Scholarship/Award Committee can not guarantee everyone a scholarship, but all applications will be given equal consideration. All applicants must be current members of the Idaho Library Association. Complete the *Scholarship Application* form provided; write a detailed statement regarding the need for financial assistance and the benefits of attending the event; and contact a reference who will submit a brief recommendation directly to the Committee. The application, personal statement, and the letter of recommendation must be sent by July 15, 1998 to Kevin Booe, 715 S. Capitol Blvd., Boise, ID 83702. Recipients will be awarded the scholarships at the August ILA/PNLA conference and will be notified by August 1, 1998. AWARDS to be given at this year's conference include Librarian of the Year, Trustee of the Year, and/or Special Service to Libraries. To nominate someone for any of these awards, simply use the *Award nomination* form provided and contact others who will write letters of support for your nomination (they can also use the form provided). This form will make it easy for us to acknowledge those deserving people in our library communities. All nominees must be current members of ILA. The nominators will be notified by the Committee if their nominee is a winner and will be asked to make the presentation at the conference in Sun Valley, August 1998. Nomination forms must be sent to Kevin Booe, 715 S. Capitol Blvd., Boise, ID 83702 by July 15, 1998. IDAHO LIBRARY ASSOCIATION AWARD NOMINATION (Deadline July 15, 1998) Please print or type Date_____________________________________ I would like to nominate the following person for the ILA award marked below: Name___________________________________________ ILA Member______________ Library__________________________________Position___________________________ Address___________________________________________________________________ _________________________________________________________________________ Nominated for: Librarian of the Year Trustee of the Year Special service to libraries Friend of libraries Reason(s) for nomination. Please use additional pages if necessary: ___________________________________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Nominator_____________________________________________________________________ Library__________________________________________Position________________________ Address_______________________________________________________________________________ Phone Number(s)_________________________________________________________________ Signature of nominator____________________________________________________________ Please copy this form and mail by July 15, 1998: Kevin Booe, 715 S. Capitol Blvd,
Boise, ID 83702 IDAHO LIBRARY ASSOCIATION SCHOLARSHIP APPLICATION (Deadline, July 15, 1998) Please print or type & use a seperate sheet of paper if necessary. Date________________Name_____________________________________________________________________________ Library____________________________________________________________________________________ ILA Member?________________Position_______________________________________________________ Address___________________________________________________________________________________ __________________________________________________________________________________________ Phone Number_________________Full Time/PartTime_________________Annual Salary________________ Library Education/Experience_________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________ Describe the event or project__________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________ Dates of the event________________________________Amount needed $_____________________________ Will you accept less?__________________ Name of reference___________________________________________________________________________ Address___________________________________________________________________________________ Position______________________________________Phone________________________________________ Signature of applicant________________________________________________________________________ Applicant must submit a follow-up report of class, conference, workshop or event attended if funding is provided. Please copy this form and mail by July 15, 1998: Kevin Booe, 715 S. Capitol Blvd.,
Boise, ID 83702
Nominations Sought for 1997 Idaho Book of the YearThe Idaho Library Association Book Award Committee is seeking nominations for its thirteenth annual Idaho Book of the Year Award. Each year, the Association awards a silver medal to an author or photographer whose published book has made an outstanding contribution to Idaho literature. The engraved medal will be presented during the joint Idaho Library Association/Pacific Northwest Library Association conference in Sun Valley in August. To be considered: ¨ The book must have been published in 1997. ¨ The subject must relate to Idaho. ¨ The book may be any genre, including fiction, nonfiction, poetry, drama, photographs, illustrations, etc., and may be either adult or juvenile reading material. Deadline for nominations is June 15, 1998. Please submit nominations and/or review copies to: Ruth Patterson Funabiki, Chair For further information: phone (208) 885-2158, fax (208) 885-2743, or email
funabiki@uidaho.edu Upcoming ILA Conferences The following dates and locations have been confirmed for the ILA Annual Conference: 1998, Aug. 12-15, Sun Valley - joint with PNLA 1999, Oct. 6-9, Boise, Doubletree Riverside 2000, Oct. 4-6, Lewiston, Grand Plaza 2001, Oct. 3-5, Pocatello, Pocatello Park Quality Inn 2002, Oct. 2-4, Boise, The Grove Hotel YRCA and Children's Author Web Sites Available
U of Calgary children's lit web site (includes new and old YRCA lists and history): http://www.acs.ucalgary.ca/~dkbrown/yrca.html Nina Bawden http://www.puffin.co.uk/Puffin/Authors/BAWDEN_N.html http://www.gwi.net/~hamson/bawden.html Andrew Clements http://www.bypass.com/~cabot/Frindle.html Karen Cushman http://www.scils.rutgers.edu/special/kay/cushman.html htpt://www.harpercollins.com/authors/pages/Cushman_Karen.htm http://www.eduplace.com/rdg/author/cushman/ Cynthia DeFelice http://www.acs.ucalgary.ca/~dkbrown/yrca_defelice.html http://simonsays.com/kidzone/auth/cdefelice.html Mary Downing Hahn http://www.carr.lib.md.us/authco/hahn.htm E.L. Konisgburg http://hal9000.wsd1.winnipeg.mb.ca/nnl/laura_s/erica.htm http://simonsays.com/kidzone/auth/ekonigsburg.html Gordon Korman http://www.geocities.com/Athens/Parthenon/2562/gkframe.htm http://strobe.lights.com/novel/generated/author/91.html Gary Paulsen http://www.bdd.com/bin/featured_author/authors/f245.html http://www.ipl.org/youth/AskAuthor/paulsen.html http://www.bdd.com/bin/forums/teachers/paul.html Kit Pearson http://strobe.lights.com/novel/generated/author/ 41.html Jerry Spinelli http://www.randomhouse.com/kids/f_ms_link2.html http://www.carr.lib.md.us/authco/spinelli-j.htm Ruth White http://www.carr.lib.md.us/authco/white.htm http://scholar.lib.vt.edu/ejournals/ALAN/winter95/Cole.html Philip Pullman http://www.randomhouse.com/goldencompass/ Rob Thomas http://www.simonsays.com/kidzone/auth/rthomas.html Don Trembath http://strobe.lights.com/novel/book/reviews/437_rev.html Tom Trusky publishes articles on James Castle Idaho Center for the Book's own Tom Trusky has two forthcoming articles about self-taught Idaho native artist/bookmaker James Castle (born Garden Valley 1900-died Boise 1977): "James Castle & the Burden of Art," Raw Vision [London] (Summer 1998). "James Castle & the Mannings Coffee Book," Biblio (July 1998). LSCA Grant Wires Prairie Schools A grant from LSCA in April of 1997 has allowed Prairie High School and Prairie Middle
School to add VALNet and Internet access to their school libraries. Recon has been
completed and since January of 1998 they have been full partners in the VALNet consortium.
New Independent Study Course Independent Study in Idaho offers a new online course "Information Sources on the
Internet for Libraries." This three credit course promotes an understanding of the
Internet information resources that librarians and teachers can access, evaluate, and use.
The course is designed and instructed by Dr. Maria Anna Jankowska, Network Resources
Librarian from the University of Idaho Library. For more information contact the
Independent Study office by phone: (208) 885-6641, via e-mail: indepts@uidaho.edu, or look
at their home page:http://www.uidaho.edu/indep-study BOOK REVIEWS
"Here we have Idaho" might be the opening chorus for this author's collection of essays and short stories "mostly true, some fabricated" set in a small town in western Germany, in San Francisco, in Grangeville, in Moscow at the University of Idaho, in a newspaper office, or even in a coffee shop. The author, who has been volunteering at the Log Cabin Literacy Center, writes of his grandparents who originated in towns in western Germany, student life at the University of Idaho in the Depression years, newspaper staffing during World War II, life in a small Idaho town, state and national politics, and visiting his German roots 50 years after participation in battles in that area in World War II. However, much of this book is about people: college professors, small town government officials, family members, grandparents, a senator's administrative assistant, his wife's cookbook of sourdough recipes, a Nez Perce rodeo queen, a senator. This is very readable and can supplement many other narratives of life in Idaho in this
century. The author includes a number of black and white photographs of many of the people
he writes about. Also included are line drawing maps of areas in Germany and Idaho. Other
reviews are cited on the back cover. Recommended. Jackson, John C. Children of the Fur Trade: forgotten Metis of the Pacific Northwest. Missoula, Mont.: Mountain Press Pub. Co., c1995. ISBN 0-87842-339-7 Very scholarly, well researched, and also very readable, this work deals with the mixed-blood, or Metis as the preferred term, hunters and trappers of the mountain and coastal west of North America. The time period is the late 18th through the mid-19th centuries. The author deals more with the trappers and hunters, rather than the fur companies, John McLoughlin and Governor George Simpson. The relationships of the British, French and Americans, even the Spanish are dealt with fairly. Number 239 in the "Notes" explains in some detail Spanish interest in the Lewis and Clark corps of discovery. Boundary disputes were of necessity eventually set at the 49th parallel, but in the years leading to the settlement, trapping and hunting led to conflict between the Americans pushing west and the British who were trying to control such expansion. Since the "Notes" follow the text, they do not intrude on the flow of the text. Consecutively numbered, they should not be ignored by the reader for they often provide additional information. Some are bibliographical in nature and may not be included in the "Selected Bibliography." Illustrations, all black and white, are from a number of sources and collections; all are documented. Maps are usually line drawings. Full pages of illustrations are not numbered. Libraries with Idaho (or Northwest) collections should have a copy as well as a copy in their general collections. This title could well serve as a textbook in Northwest history, or on a course's reading list. Also useful for a reading club's book discussions. The review copy was imperfectly bound; Chapter 11, "Rawhide knots" was completely omitted and in its place were the preliminary pages beginning with the title page and through page 18. In addition a break in the text (page 191-193) and an overprint on the top of page 188 may be corrected in a second printing. Even with these errors, this title is recommended. Helen Rambo James, Will, Cow Country. Illustrated by the author. Missoula: Mountain Press Publishing Company, 1995. 242 pp. 0-87842-330-3 paper $14.00, 0-87842-331-1 cloth $25.00. James, Will, Sand. Illustrated by the author. Missoula: Mountain Press Publishing Company, 1996. 364 pp. 0-87842-353-2 paper $16.00, 0-87842-352-4 cloth $30.00. These are two more titles of the Will James fiction being republished by the Mountain Press as part of the Tumbleweed Series. The Drifting Cowboy and Cowboys North and South were reviewed by Monte L. Steiger (Idaho Librarian, v.48, no. 1, p. 5). Cow Country and Sand continue in the same tradition. James was a well-known writer of western fiction during the twenties, thirties, and early forties. He wrote about the thing he knew best: the life of the cowboy. And he wrote in the vernacular. The modern reader may enjoy that as adding to the authenticity of the work. The black-and-white illustrations complement the text; reflecting the realism, respect, and humor the author/illustrator has for his subject. [One of this writer's personal favorites is the steer coming over the rise, p.30 in Sand.] Cow Country is a collection of eight short stories. In the preface James writes, "In this book I've took in a few pinnacle tips or highlights of the range world, it's something of now days, and nothing that I've hunted up." James brings to life through his stories and illustrations the everyday life of the cowboys who worked and lived on the ranches. He shows the changes taking place on the range. In "Wild Horse" and "The Last Catch" he considers the plight of the wild horse in cattle country with apparent understanding of and sympathy for the noble wild creature. "Two Old Timers" tells the story of two men who saw the open range disappearing, so they move to California to escape civilization. What happens to them makes for an interesting and entertaining story. Two worlds collide in several of the stories: new owners or foremen trying to adapt ranch life to schedules or practices which worked in their other business enterprises meet cowboys long-practiced in life on the range. Imagine trying to rope cattle from an English saddle. Or rounding up cattle on a 9-to-5 schedule. Sand is the story of Bert Tilden, a playboy from Seattle. During a wild party his friends pour him onto a train for Chicago. He staggers off the train at a stop in Montana, falls asleep, and awakes alone in the middle of cow country. After two days of terror and exhaustion walking toward specks on the horizon without encountering another soul, he finds the Ox Yoke roundup camp, the cowboy religion, and a new life. The story is one in which Tilden matures, learns cowboy skills, gains confidence, and sets out to capture the black stallion prized by everyone in those parts. Both of these books make enjoyable reading and offer a valuable look at the cattle country, the cowboy and the society that developed around the ranching life. It is obvious in both these books, as well as in his other writings, that James knows about the country and the people he is depicting. Readers of B.M. Bowers (a western writer of the same era.) might also enjoy Will James' books. By reprinting James' books, Mountain Press is making them available to a new generation of readers. Other titles they have reprinted include; Lone Cowboy: My Life Story (1997), Sun Up: Tales of the Cow Camps (1997), and Big Enough (1997). Readers who want to know more about James will enjoy Will James: the gilt Edged Cowboy, a biography by Anthony Amaral (1967). Robert D. Hook Pezeshki, Charles. Wild to the last: environmental conflict in the Clearwater country. Pullman, WA: Washington State University Press, 1998. ISBN: 0-87422-159-5 $22.50. Pezeshki calls it the "Heart of the World". His Clearwater country encompasses all of north central Idaho, plus parts of Oregon's Wallowas and the Palouse. He says you can drive around it on backcountry roads in a couple of days, but he really wants you to experience it. His book is an invitation to hike its ridges, run its rivers, fish its streams. In this engaging and personal narrative, the author reveals his passion for the wilderness of central Idaho, but also his frustration and despair. After years of environmental activism in the Clearwater, the big trees are still coming down. The heart of his world is being ripped out by men and machines. And it is not just the trees that are disappearing; unique plant and animal populations are being trampled, streams are filling with mud and silt, fish are vanishing. Pezeshki divides his narrative into three sections: landscape, people, and crisis. In landscape, readers hike with the author through forest and stream, camp in the Mallard-Larkins and the Gospel Hump Wilderness, fish in Meadow Creek and kayak down Lolo Creek. Next, we meet the people who inhabit this landscape. Some, like Rowdy are third generation loggers, some, like Dennis are long-time activists, still others are foresters, biologists, fish advocates, and teachers. In crisis, we learn that in spite of years of effort by environmental activists, from college professors to Earth Firsters, Idaho's remaining wilderness is disappearing, fast. In his epilogue, the author uses the term "environmental holocaust" to describe the ecological devastation in the Clearwater and tries to make a case for a comparison with the Jewish Holocaust. This shrill and angry outburst accusing us all of environmental genocide illustrates the depth of Pezeshki's passion, but ultimately undermines his invitation to action. Black and white photographs do not do justice to this gorgeous landscape but do graphically illustrate the extent of roads and clearcuts. Additional readings are recommended in the notes and comments. An appendix lists environment groups with an active interest in the Clearwater country. Recommended for Idaho and environmental collections. Charles Pezeshki is an associate professor of mechanical engineering at Washington State University and director of the Clearwater Biodiversity Project. He lives at Troy, Idaho. This is his first book. Ruth Cochran MESSAGE FROM THE PRESIDENT Idaho Library Future is Exciting As anyone who has read the Idaho State Library Newsletter knows, this has been a landmark year for Idaho libraries. We won a major victory on March 4, when the Joint Finance and Appropriations Committee (JFAC) approved the Idaho State Library budget in full, as recommended by Governor Batt. The Libraries Linking Idaho (LiLI) statewide database license was funded for an annual $465,000. Every JFAC member present voted yes. "Your librarians did a good job," Parry said. He explained the correspondence he received was positive and upbeat. "It's a great program," he said of the LiLI statewide database license proposal. I would encourage librarians all over the state to write thank yous to the Governor and their legislators in support of the project. We all owe a great debt to each other for all the grassroots work on this project and to the Idaho State Library personnel for their extensive and rewarding work on a project of major benefit to everyone in the state. The State Library has also been proactive in sponsoring informative and thought-provoking Futures Workshops and a State Futures Conference. They have given both their staff and the Idaho Library Association Board a good sense of direction for future strategic planning. Through their conference representatives, libraries all over the state made recommendations for a desired library future ten years from now. Reports will be forthcoming and should provide lots of ideas for local libraries to take advantage of in their planning. Also leading Idaho libraries in preschool work, the Idaho State Library staff have instituted the First Book project . This program is encouraging growth in many community libraries. Partnered with Idaho Public Television, Scholastic Books, Mondo Books, and the Corporation for Public Broadcasting, the program is reaching "at risk" preschool children through public libraries. In the May ISL newsletter there is also an article about the J.A. and Kathryn Albertson Foundation Parents as Teachers (PAT) program which may offer further funding opportunities to schools, libraries, or groups working with parents and children. This is the first time I can remember library news offering so many opportunities. Recently, I received a letter from Adrien Taylor notifying the Association that this is the last year he will be able to chair the State Affairs portion of the Legislative Committee. Adrien has been a strong leader for advocacy in our state. We feel a real sense of loss concerning his resignation, though after so many years of service it is certainly understandable. Yet this is again an opportunity. For someone, there is an excellent chance to lead the state and really make a difference. If you are interested, please contact me as soon as possible, but no later than July 15. I can be reached by phone at (208) 384-4026 or FAX (208) 384-4156 or e-mail sprice@pobox.ci.boise.id.us. Again, thanks to all of you for supporting our critical library issues this year. Why not reward yourself by making reservations to attend the stimulating joint ILA-PNLA library conference coming up in August. It should continue the momentum we have going for a wonderful year in libraries. I look forward to seeing you all there. The plans I have heard sound like we are prepared for a dynamic conference. Susannah Price ILA MEETING MINUTESILA Executive Board Meeting, April 17, 1998Present: Susannah Price, Janet Strong, Ron Force, Larry Almeida, Jennifer Ashby, Kevin Booe, Charles Bolles, John Pool, Marlene Earnest, Dawn Wittman, Sandi Shropshire, Carol Gramann Jan. 20 minutes were unanimously approved. Nominating Committee Report (see attached slate of officers [1]): Price presented in Mary Carr's absence. The next deadline for the Idaho Librarian mailing is May 15. The by-laws are to be distributed with this mailing, in order to save money. There was discussion about mailing the ballots the same way. Because of the need to sort ballots by division, and the need to avoid offering non-members the opportunity to vote, the decision was to mail the ballots in a separate mailing (with Mary Carr directed to do so), and to mail the by-laws with the newsletter. 1998 Budget Input and Discussion (see attached revised budget [2]): Changes include separate lines for auction income and expense. We have a projected net loss noted (due largely to the amount budgeted for a lobbyist; also new is the line for Internet support). Bolles moved to accept, Almeida seconded. Approval was unanimous. Audit: The By-laws had required the books to be audited at every treasurer change. This costs $1,000. Shropshire asked whether we want to have one done this year. Last year's treasurer instead had university accounting students perform a review under the supervision of a professor, saving quite a bit of money. Shropshire took over the treasurer position in the middle of his term. Since we've completed our first year using Quickbooks, she recommended a review. Bolles suggests that we defer to Shropshire's judgment as to whether we need a full audit or a review, in order to protect Shropshire as well as the organization. Shropshire says she is comfortable with the student review. Bolles moved we accept a student review; Wittman seconded; approval was unanimous. Databases: Shropshire reported that we have multiple databases of mailing addresses used by this organization, including the state library's, the Idaho Librarian editors', the treasurer's, etc. Not all are being updated regularly and accurately, and mailing recipients are frequently asking the wrong database holder to make the correction. Some are getting multiple mailings. Some are annoyed. Shropshire asked whether the board wants to do anything to correct the situation. Bolles noted that the state library's database reaches a broader community than the others, and that each mailing may need a separate decision as to who receives it. The Board decided to keep the multiple databases in place. Idaho Librarian editor honorarium: Shropshire said that payment used to be sent out quarterly (by issue). Now that we have two editors and six issues, she asked whether we want to disburse payment in the same way. Bolles suggested paying in one check for each editor at the end of the year if the editors are comfortable with that. Membership chair report: Price presented Ruth Cochran's report (see attached [3]). Wittman suggested sending membership forms out with the conference registration packets. Officer Reports President: Price reported that the request for a Snowbird leadership conference recommendation comes too late for us to do anything about it. She suggested that we have a list of names ready so that we can respond. The board decided to try to bring names to the Sun Valley conference. The ALA Chapter Relations committee is doing a survey seeking priorities for their strategic plan. Price asked whether she should send them the top few priorities from ILA's strategic plan. Legislation — Ann Joslin will be going to D.C. for the state library. Bolles suggested that ILA send someone only for the years in which there is significant legislation. The legislation committee should monitor legislation. Idaho Librarian — It is too soon to evaluate the new format, but it should be put on later agendas. Intellectual Freedom: Price presented the report from Rand Simmons. The Committee consists of Nancy Henden - Fort Boise Alternative School , Lori Keenan - Latah County Free Library District, Robert Wright - Lucy Boyle Public Library (Blackfoot), Susan Green - Burley Public Library, Rand Simmons - Idaho State Library, Vicki Kreimeyer Brown - Boise Public Library. Law Revision Task Force: The task force is disbanded, and is no longer an obligation of the past president. (Bolles noted that it was specifically public library-oriented, and that the legislative task force can manage it.) Website discussion: (Site address: http://www.idaholibraries.org/). Pool, Wood, and Almeida worked on webmaster position description (see attached [4]). Dan Lester has spent $175 getting the site started, and anticipates a $10/month ongoing expense (ongoing charges would be higher if he did not already have a personal account set up with the ISP). In addition, there will be a $50/year renewal fee for domain name registration. The board has $1200 budgeted for this year. The board agreed to set a stipend for the webmaster, and to pay expenses separately. There was some preliminary discussion regarding the appropriate amount for the stipend, but the board decided to wait for Lester's arrival. Pool moved, Bolles seconded that the board authorize the ad hoc committee to oversee and spend funds necessary to establish the webpage. The board appreciates the work the ad hoc committee has done. Discussion of position description: The board should supervise the webmaster but does not need to approve every word. Many changes are expected, and approval is cumbersome. Bolles suggests a subcommittee. Dan Lester joined the discussion. He clarified that all content must be sent electronically. The board will need to make policy decisions such as whether to publish the membership list on the web. Price will send an electronic copy of the ILA officers list. The legislative committee is responsible for submitting legislative issues. Wittman and Strong will submit annual conference information. Lester will ask the second vice president any time there's a question as to whether something submitted should be posted. Lester pointed out that much of the content that appears regularly in Idaho Librarian could appear on the website. The question is, should the web version appear instead of, or in addition to, the paper version. Strong pointed out the archival function of the paper version. Discussion: It could be printed off the web and archived. Lester asked whether LiLI could serve as an archival site. No final decisions were made at this time. When asked about an appropriate stipend, Lester mentioned his desire to be a contributing member/servant, and pointed out the parallels between publishing on the web and publishing an association newsletter. He said he would leave the decision as to the amount up to the board. After Lester left, Pool moved, Shropshire seconded to set the webmaster honorarium at $500/year, and to increase the Idaho Librarian editor's honorarium to $500/year. Approval was unanimous. The webmaster position description was amended accordingly. Pool moved, Wittman seconded that we adopt the ILA webmaster position description. Approval was unanimous. Almeida moved, Pool seconded to amend the budget accordingly. Approval was unanimous. (Shropshire will shift money from the website budget line to the Idaho Librarian line.) Conference Planning (see attached preliminary schedule [5]). Wittman reported that the planning committee is on track, and still working on details. Strategic Plan. Force proposed that the outgoing president and board review the plan each year, summarize accomplishments, and remove things completed or no longer relevant. The incoming president and board would then set the new plan. The plan would become a rolling 5-year plan. The second vice president would be responsible for e-mailing the plan and announcement to board members before the next meeting so everyone can come prepared. He noted that the second vice president's job description, policies and procedures would need to be updated. Bolles moved, Pool seconded that the strategic planning review process recommended by Force be implemented. Approval was unanimous. The Policies and Procedures Manual should be updated as necessary after each board meeting. This meeting's update should include an update to the position description for the second vice president and the new position description for the webmaster. Organizational Restructuring: Price reported that Wood has volunteered to chair a committee to work on this after the conference. Lobbyist: Price reviewed the October board meeting minutes, and noted that the board has taken no action on hiring a lobbyist after budgeting the funds to do so. Strong suggested forming an ad hoc committee to include Adrien Taylor as head, to identify candidates and put forward a list of names. Bolles suggested that the legislative committee take the lead. (It was done this way in Kansas. The lobbyist took direction from the legislative committee.) Price volunteered to talk to Taylor and possibly to help provide names. She will communicate with the board via e-mail. Officer Reports, cont'd Academic Division: Strong had no report. Site Selection: Strong checked and found that there are no hotels in Twin Falls that can host a conference. We need 13,000 square feet. Schedule: 1999 Boise - Riverside 2000 Lewiston - Grand Plaza 2001 Pocatello - Park Quality Inn 2002 Boise - Grove 2003 Lewiston Force explored the University of Idaho option for 2003, and found it would be difficult to guarantee that our conference would fall during a non-football weekend. Coeur d'Alene Resort is too expensive. North Idaho meetings must therefore be held in Lewiston. Strong will pursue the November proposal to alternate conferences to Boise every other year. There was some discussion about planning a joint conference, perhaps with Washington. Force and Strong reminded the board that ILA attendance and income is very low for joint conferences. (Attendance was less than half of normal for the Spokane conference.) There was some discussion around exploring interest with the Montana Library Association, possibly in Missoula, for 2003 or some other year that we wouldn't be in Boise and they wouldn't be in eastern Montana. Other possibilities: Triconference with Montana and Wyoming; Utah in Salt Lake after the Olympics. Strong will explore. Public Libraries Division: Almeida reported that they discovered they are not operating under their own by-laws. They need to amend the by-laws, but this will take some time —it will need to be a mailed ballot. They are working on revisions to standards, particularly regarding electronic access. State Librarian: Bolles expressed concern that we might be missing some people by assuming we're reaching everyone through the Libidaho listserv, when not everyone has access. ISL is striving to have the electronic database ready by the time school starts, but it is more realistic to expect it in January. Trustees: Pool is making a push to get the board chairs to the conference. Ed Media: Earnest is glad to be here. Secretary: Gramann requested clarification of the desired distribution methods of board meeting minutes. She will e-mail them to the board for initial correction, then send them to Lester and the Idaho Librarian with a disclaimer that they are unapproved. FYI items: Price informed the board of the Boise mayor's probable intention to pursue attempts to change current library law for the state or to gain a special dispensation for Boise. Such a move is likely to affect public libraries across the state. Price will update the board after the May 12 Boise city council meeting. Albertson's Foundation is requesting Intent to Apply letters from groups that are seeking educational grant funds — opportunity for health and academic libraries. Anne Abrams from ISL came to talk about the Community-Library Advocate Project (see attached application [6]). She is applying for a grant for a 2-day workshop for library advocacy, and needs to be able to share training at one of the annual conferences. (She would be a free speaker at next year's conference.) She is looking to create relationship with ILA on advocacy issues, and to share information with advocates of other states. She requested that ILA allow her to name it as a partner in the project. Almeida moved, Pool seconded that ILA partner with Anne in the library advocacy project. Bolles abstained due to a conflict of interest. Approval was otherwise unanimous. ALA Chapter relations strategic planning survey: Price will respond for ILA; membership issues survey is to be passed on the membership chair (Ruth Cochran). Larry Ogden from Pocatello — regional conference scheduled in 1999 in Pocatello. BOOKS AVAILABLE FOR REVIEW
The Automobile Gold Rushes and Depression Era Mining. Charles W. Miller. Moscow, Idaho: University of Idaho Press, 1998. Cowboys Memories of Montana. Mark Perrault. Moscow, Idaho: University of Idaho Press, 1997. Fire, Faults & Floods: A Road & Trail Guide Exploring the Origins of the Columbia River Basin. Marge & Ted Mueller. Moscow, Idaho: University of Idaho Press, 1997. The Great Poem of the Earth: A Study of the Poetry of Thomas Hornsby Ferril. Andrew Elkins. Moscow, Idaho: University of Idaho Press, 1997. Mavericks: the Lives and Battles of Montana's Political Legends. John Morrison and Catherine Wright Morrison. Moscow, Idaho: University of Idaho Press, 1997. Parallel Expeditions: Charles Darwin and the Art of John Steinbeck. Brian E. Railsback. Moscow, Idaho: University of Idaho Press, 1995. A Pioneer of American Folklore: Karl Knortz and his collections. Eleanore Schamschula. Moscow, Idaho: University of Idaho Press, 1996. Roadside Geology of Hawaii. Richard W. Hazlett and Donald W. Hyndman. Missoula, Montana: Mountain Press Publishing Co, 1996. Rock Burst. Bert and Marie Russell. Moscow, Idaho: University of Idaho Press, 1998. Terra Pacifica: People and places in the Northwest states and Western Canada. Edited by Paul W. Hirt. Pullman, WA: WSU Press, 1998. Travelers in an Antique Land. Poems by William Studebaker, photographs by Russel Hepworth. Moscow, Idaho: University of Idaho Press, 1997. Very Close to Trouble: the Johnny Grant Memoir. Edited by Lyndel Meikle. Pullman, WA: WSU Press, 1996. Voice of the Old Wolf: Lucullus Virgil McWhorter and the Nez Perce Indians. Steven Ross Evans. Pullman, WA: Washington State University Press, 1996. Wise Economies: Brevity and Storytelling in American Short Stories. Kirk Curnutt. Moscow, Idaho: University of Idaho Press, 1997. Work as Art: Idaho Logging as an Aesthetic Movement. Charlene James-Duguid Moscow, Idaho: University of Idaho Press, 1996. The World of David Wagoner. Ron McFarland. Moscow, Idaho: University of Idaho
Press, 1997. Idaho Library Association Constitution & BylawsProposed changes
Camille Wood, Constitution and Bylaws Committee Why change our governing documents? For over a year the Constitution and Bylaws Committee and the Executive Board as a whole have worked to update the ILA Constitution and Bylaws documents to accurately reflect actual practice and to change some items. Tim Brown, Charles Bolles, Mary Carr and I worked to prepare a draft and submit to the Executive Board. The Board examined and discussed this draft extensively, and at the January 1998 meeting approved the revised draft you find before you here. The major changes will be listed below. Since the changes were quite extensive, we thought it would be most efficient to simply change the entire document, rather than voting on many items piecemeal. How do we change the documents? According to the current constitution, Article VII, the constitution may be amended by two- thirds majority of members voting at any meeting of the Association at which a quorum is present. (According to the Bylaws, Article IX, a quorum is currently 15% of the individual members.) The constitution goes on to specify that items need to be submitted by mail to the membership at least two months prior to the meeting at which a vote will be called for. Hence, this conference packet should include copies of both the current Constitution and Bylaws, and the proposed Constitution and Bylaws, and this letter explaining the changes. When do we vote? These documents will be voted upon at the upcoming ILA/PNLA Conference at Sun Valley in August. At the general membership meeting, to be held from 2:00-3:30 on Friday the 14th of August 1998, you will be called upon to vote for or against the adoption of the Proposed Constitution and Bylaws. Major changes, additions, and deletions To the Constitution: Article IV, Section 1. The Past President was added to the list of officers to reflect actual practice. Article V, Section 4. Changed the term from "spring" to "regional" and moved to section 1. Moved purposes to bylaws, Article V, Section 4. NOTE: The term "regional" has been used throughout the remainder of both. To the Bylaws: Article IV, Section 1d. The Past President was added to reflect actual practice. Article IV, Section 3 b&c. Instead of calling a special election to resolve vacancies, the Board felt it would be more appropriate to ask the 2nd Vice President to step in to fill such a vacancy. Article IV, Section 3 g. Added a procedure to deal with a vacancy in this position. Article IV, Section 4 b. Added to the duty of the president to call for a financial review when treasurers change. Article IV, Section 4 d. Even though this position is listed as an officer, since it is an appointed position, the secretary has not been a voting member of the Board up to this point. After much consideration, the Board recommended that we include the Secretary as a voting member of the Board. However, if an officer has voting privileges, the Board felt strongly that he or she should be elected by the membership. A two year term would add continuity to the Board. If approved, the first election for Secretary would occur in 1999. Article IV, Section 4 i. Clarifies Board duties of division chairs. Article V, Section 1. Moves the position of secretary from a non-voting to a voting position on the Board. Article V, Section 4. Moved from the Constitution, Article 5, Section 4. Article VI, Section 1. Added "Idaho Library Association Book Award" to list of standing committees. Added wording to allow a non-member to serve on a committee if approved by the Board. Moved procedural information about regional conferences to ILA Policies and Procedures document. Article VIII. Roundtable provision removed from Association bylaws. If desired, each Division can address the formation of roundtables in their bylaws. Article IX (Article VIII in Proposed Bylaws). Reduced quorum requirement from 15% to 10% to ensure association business can be conducted at membership meetings. Article XI (Article X in Proposed Bylaws). Added the provision that in a mail ballot to amend the bylaws, at least 15% of the individual members must participate. Questions? (for those who have made it this far!) If you have any questions or comments regarding these changes, additions, and deletions, or the procedure for amending the constitution and bylaws, please don't hesitate to contact me in the following ways: Camille
Wood
Phone: 208-465-2264 ext. 11 Thanks! Big thanks go to Charles Bolles, Tim Brown, Mary Carr, and the hardworking Executive
Board members who spent many hours reviewing, discussing, and revising these documents. Proposed Constitution & Bylaws IDAHO LIBRARY ASSOCIATION CONSTITUTION ARTICLE I NAME The name of this organization shall be the Idaho Library Association. ARTICLE II PURPOSE The purpose of this Association shall be to advance the common library interest; to promote the organization and development of better library service in the State of Idaho; and to foster a friendly relationship among librarians and others interested in library service. ARTICLE III MEMBERSHIP Any person or institution interested in library service in the State of Idaho may become a member of the Association on payment of dues as provided in the Bylaws. ARTICLE IV OFFICERS Section 1. Officers. The officers of this association shall be a President, a First Vice-president, a Second Vice-president, aPast President, a Treasurer, and a Secretary. Section 2. Election. The officers shall be elected as provided in the Bylaws. Section 3. Duties. The duties of the officers shall be those usually pertaining to these positions and, in addition, such other duties as are prescribed in the Bylaws. ARTICLE V MEETINGS Section 1. Conference. A conference of the Association shall be held annually at a place and date to be designated by the Executive Board. Regional Conferences. The Regional conferences are meetings held in various locations in Idaho in accord with association bylaws. Section 2. Annual Business Meeting. The annual business meeting shall be held in conjunction with the annual conference of the Association. Section 3. Special Meeting. Special meetings may be called by the Executive Board. ARTICLE VI TAX EXEMPT STATUS In order to qualify for tax exempt status it is hereby established that should the Association dissolve, its assets (after paying all liabilities) will be dedicated to scholarships in librarianship at an accredited institution. ARTICLE VII AMENDMENTS This constitution may be amended by a two-thirds majority of members voting at any
meeting of the Association at which a quorum is present. Amendments to be voted upon and
the date of meeting at which such vote will be taken shall be submitted by mail to all
members eligible to vote at least two months before the meeting at which amendments are to
be voted upon. IDAHO LIBRARY ASSOCIATION BYLAWS ARTICLE I YEAR The year of the Association shall be the calendar year. ARTICLE II MEMBERSHIP Section 1. Membership Classifications. There shall be three classes of membership: individual; honorary; and institutional, including societies or business firms. a. Individual Membership. Trustee Membership Transfer Option. Libraries purchasing memberships for one or more of their trustees may be allowed to transfer that membership, during the membership year, to a replacement trustee, if the address for the trustee membership is the library address, and notification of the change is given to the ILA Treasurer. b. Honorary Membership. On nomination by the Executive Board, an individual active in library work, as well as any person who has rendered important service to library interests in the state but who is not actively engaged in library work, may be elected an honorary member by vote at any meeting of the Association. Such a member is exempt from payment of dues; may voice opinions and serve on committees, but may not vote or hold office unless such member was an active member of ILA in good standing at the time the honorary membership was conferred upon that individual. c. Institutional Membership. Each institutional member is entitled to one vote through a delegated representative of the governing body of the institution. Section 2. Membership Year. The membership year shall be the Association year. Section 3. Dues. Annual dues will be levied in accordance with the type of membership. Effective with the 1995 year: a. Trustees, Friends, Students, Retired: Cost of Idaho Librarian plus $5.00. b. Library Personnel: 1. Income 0 to $10,000: Cost of Idaho Librarian plus $5.00. 2. Income $10,001 and above: $1.50 per $1,000 of annual salary (rounded to nearest $1,000). c. Institutional memberships: $0.25 per $1000 of annual library materials budget. Minimum dues = $25.00; maximum dues = $100.00. d. Honorary Members shall pay no dues. ARTICLE III REGIONAL AND NATIONAL AFFILIATION Section 1. American Library Association. The Idaho Library Association is a chapter of the American Library Association and is entitled to representation on the ALA Council. Section 2. Pacific Northwest Library Association. The Idaho Library Association is an institutional member of the Pacific Northwest Library Association and is entitled to representation on the PNLA Board of Directors. ARTICLE IV OFFICERS AND OTHER EXECUTIVE BOARD MEMBERS Section 1. Elections, Appointments and Terms of Office. a. President: Shall succeed to office from the First Vice-presidency and shall take office at the conclusion of the business meeting at the annual conference. b. First Vice-president, President-elect: Shall succeed to office from the Second Vice-presidency and shall take office at the conclusion of the business meeting at the annual conference. c. Second Vice-president: Shall be elected annually and shall take office at the conclusion of the business meeting at the annual conference. d. Past President: Shall succeed to office from the Presidency and shall take office at the conclusion of the business meeting at the annual conference. Section 2. Elections. The Nominating Committee under the direction of its chairperson shall conduct the elections of all elective officers, the PNLA Representative and the ALA Councilor, by mail ballot with the conference mailing for the annual business meeting of the Association. a. The Nominating Committee shall prepare a ballot naming at least one candidate, preferably two, for each elective office and for PNLA Representative and for ALA Councilor as required. Candidates shall be members in good standing. The ballot shall contain provision for write-in votes for each office. b. Candidates receiving the largest number of votes cast for each office shall be declared elected. c. The divisions of the Association shall be governed by their own bylaws. However, for the purpose of expediting the election of officers, the chairperson of each division shall be added to the Association Nominating Committee for the purpose of obtaining and submitting the names of consenting division members in good standing as candidates for the several elective division officers (as prescribed by their respective bylaws). Such division officer nominees shall then be elected by members of their respective divisions by a mail ballot, sent out with the general Association mail ballot with the conference mailing, for the annual business meeting of the Association. Section 3. Vacancies. a. The Executive Board shall fill a vacancy in any office except that of President, First Vice-President, ALA Councilor, PNLA Representative, Secretary, or officers of the divisions. b. President. In case the office of President is vacant, the First Vice-president shall assume the office. If for any reason the First Vice-president is unable to assume the office, the Second Vice-president shall assume the office. If all three positions are vacant, a special election shall be called by the Executive Board under the direction of the Past President. The Executive Board shall serve as the nominating committee. c. First Vice-president. In case the office of First Vice-president is vacant, the Second Vice-President shall assume the office. If the Second Vice-President cannot assume the office, a special election shall be called by the Executive Board. The Executive Board shall serve as the nominating committee. d. Second Vice-president. In case the office of Second Vice-president is vacant, a special election shall be called by the Executive Board. The Executive Board shall serve as the nominating committee. e. Secretary. The President, with approval of the Executive Board, may fill a vacancy by appointing a person to complete the term of office. f. ALA Councilor. The President, with approval of the Executive Board, may fill a vacancy by appointing a person to complete the term of office. (cf. ALA Constitution and Bylaws Article IV, Section 6 of Bylaws). g. PNLA Representative. The President, with approval of the Executive Board, may fill a vacancy by appointing a person to complete the term of office. Section 4. Duties of Officersand other Board Members. The duties of the officers shall be those usually pertaining to such positions in addition to the following: a. The President shall prepare a written report at the end of his/her term for presentation at the annual business meeting of the Association and for publication in the Idaho Librarian. The President shall be chairperson of the Executive Board. b. The First Vice-president shall be President-elect, shall coordinate conference planning, shall call for a financial review within 30 days after a change of Treasurer, and shall be responsible for the performance of special duties as assigned by the President or Executive Board. c. The Second Vice-president shall succeed to the First Vice-President, shall chair the Regional Conferences Committee, and shall be responsible for the performance of special duties as assigned by the President or Executive Board. d. The Secretary shall be elected in odd-numbered years to serve as Secretary for a term of two years, and shall take office following the annual conference. The Secretary shall assemble and edit the minutes of all meetings for publication in the Idaho Librarian and/or other appropriate association publication, as determined by the Board. e. The Treasurer shall be elected in even-numbered years to serve for a term of two years, and shall take office following the annual conference. The outgoing Treasurer shall transfer the books and turn them over to his or her successor within thirty days after the expiration of his or her term. The Treasurer shall serve as a member of the Membership Committee. He/she shall submit a written report covering finances at the annual business meeting of the Association, at Executive Board meetings, and at the close of his/her term of office. f. The PNLA Representative shall be a member of the Association who is also a member of the Pacific Northwest Library Association. He/she shall be elected in odd-numbered years to serve as PNLA Representative for a term of two years. The term of office shall coincide with that of the PNLA officers which runs from October 1 through September 30. The PNLA Representative, in order to keep the membership informed, shall submit a written report at the annual business meeting of the Association, at the Executive Board meetings and at other times for publication in the Idaho Librarian. g. ALA Councilor: The Association shall elect a member who is also a member of the American Library Association to serve as ALA Councilor for a term of four years (beginning with 1963). The ALA Councilor shall take office at the first meeting of the ALA following election and shall be accredited to the Secretary of the ALA Council by the ILA Secretary prior to the first meeting of the ALA after the election. The ALA Councilor, in order to keep the membership informed, shall submit a written report at the annual business meeting of the Association, at the Executive Board meetings and at other times for publication in the Idaho Librarian. h. The Editor of the Idaho Librarian shall be appointed by the Executive Board and shall hold office at its pleasure. i. Division Chairs: Chairs are elected and serve according to the bylaws of their division. In addition to duties outlined in division bylaws, each division chair serves as a member of the Executive Board, serves as a member of the conference committee, and chairs division meetings. Each chair provides written reports at Executive Board meetings, at the annual business meeting of the Association, and at other times for publication in the Idaho Librarian. Bylaws of the Association shall take precedence over bylaws of a division. All officers and Board members shall continue in office until their successors shall have been selected and shall have qualified. ARTICLE V EXECUTIVE BOARD Section 1. Membership. The Executive Board shall consist of (1) the President, (2) the First Vice-president, (3) the Second Vice-president, (4) the Treasurer, (5) the Immediate Past-president, (6) the PNLA Representative, (7) the ALA Councilor, (8) the Secretary, and (9) division chairpersons as voting members; (10) the State Librarian as an ex-officio voting member; and (11) the Editor of the Idaho Librarian as a non-voting member. Section 2. Authority. The Executive Board shall have general supervision of the affairs of the Association between the Association business meetings; shall make recommendations to the Association; shall have the right to review and to confirm or repudiate the actions of the Association officers, divisions, and committees; and shall perform such other duties as are specified in the Bylaws. The Executive Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association. Section 3. Duties. The duties of the Executive Board shall be: a. To advise the President on the administration of the affairs of the Association. b. To approve a budget for the Association. c. To oversee planning for the annual conference. d. To fill vacancies in offices of the Association as provided in the Bylaws, Article IV, Section 3. e. To advise with and assist the incoming President in finding committee chairpersons and committee members for approval at the meeting of the incoming Executive Board held in connection with the annual conference. Section 4. Meetings. The incoming Executive Board shall meet in conjunction with the annual conference of the Association to appoint committees, outline the year's work, and make tentative plans for the next year's meeting. Other meetings may be called by the President as needed. Regional Conferences. Held to provide: a. A forum for library concerns and issues; b. High-quality continuing education for Idaho's librarians, staff, and trustees; and c. Promotion of the Idaho Library Association. Section 5. Quorum. A quorum of the Executive Board shall be a simple majority of the voting members. ARTICLE VI COMMITTEES Section 1. Standing Committees. There shall be the following standing committees: Bibliography, Constitution and By-laws, Continuing Education, Idaho Library Association Book Award, Intellectual Freedom, Legislative, Membership, Public Relations, Publications, Scholarships, Recruitment and Awards, and Regional Conferences. Each committee shall consist of at least three members and shall normally serve for two years. All committee members must be members of the Association, unless otherwise approved by the Executive Board. Additional standing committees may be named by the Executive Board as required. Section 2. Ad Hoc Committees. Ad Hoc committees may be appointed by the President with the approval of the Executive Board. Section 3. Nominating Committee. A nominating committee of three members shall be appointed as needed. The Past President serves as chairperson. For the purpose of expediting the election of officers, the chairperson of each division shall be added to the Association Nominating Committee for the purpose of obtaining and submitting the names of consenting division members in good standing as candidates for the elective officers. Such division officer nominees would then be elected by members of the division on a mail ballot sent out with the general Association mail ballot with the conference mailing for the annual business meeting of the Association. Section 4. Subcommittees. Committees may appoint subcommittees as needed with the approval of the Executive Board. Section 5. Limitations. No committee may incur expense on behalf of the Association unless authorized to do so by the Executive Board, nor may any committee commit the Association by any declaration of policy except in such matters as have been affirmed by the Executive Board to be the responsibility of the committee. ARTICLE VII DIVISIONS Section 1. Organization. Divisions of the Association may be organized and supported with the approval of the Executive Board. Officers shall be elected in accordance with the bylaws of the division. Section 2. Chairpersons. a. In order to be elected, a chairperson of a division shall be currently actively engaged in work in Idaho in the field concerned and shall have previously consented to hold office. b. Division chairpersons shall be voting members of the Executive Board. Section 3. Limitations. No division may incur expense on behalf of the Association unless authorized to do so by the Executive Board, nor may any division commit the Association by any declaration of policy except in such matters as have been affirmed by the Executive Board to be the responsibility of the division. Section 4. Reports. Each division chairperson shall submit a written report at the annual business meeting of the Association and shall submit reports for publication in the Idaho Librarian, and/or other association publications, as determined by the Board. ARTICLE VIII QUORUM Ten percent of the individual membership of the Association shall constitute a quorum at any Association meeting. ARTICLE VIIII PARLIAMENTARY AUTHORITY Robert's Rules of Order, in the latest available edition, shall govern the Association in all cases to which it can be applied and in which it is not inconsistent with the Constitution, the Bylaws, or special rules of order of the Association. ARTICLE X AMENDMENTS The Bylaws may be amended by two-thirds vote of members voting at any meeting of the Association at which a quorum is present, or by a two-thirds majority of ballots returned in a mail ballot, in which at least 15% of the individual members of the Association participate. ARTICLE XI ARCHIVES Section 1. Depository. The University of Idaho Library is the official depository of the Idaho Library Association. Section 2. Preservation. All significant and important papers, correspondence, documents,
and records relating to the Association's business, activities and history are to be
preserved. Current Constitution & Bylaws IDAHO LIBRARY ASSOCIATION CONSTITUTION ARTICLE I NAME The name of this organization shall be the Idaho Library Association. ARTICLE II PURPOSE The purpose of this Association shall be to advance the common library interest; to promote the organization and development of better library service in the State of Idaho; and to foster a friendly relationship among librarians and others interested in library service. ARTICLE III MEMBERSHIP Any person or institution interested in library service in the State of Idaho may become a member of the Association on payment of dues as provided in the Bylaws. ARTICLE IV OFFICERS Section 1. Officers. The officers of this association shall be a President, a First Vice-President, a Second Vice-President, a Secretary, and a Treasurer. Section 2. Election. The officers shall be elected as provided in the bylaws. Section 3. Duties. The duties of the officers shall be those usually pertaining to these positions and, in addition, such duties as are prescribed in the Bylaws. ARTICLE V MEETINGS Section 1. Conference. A conference of the Association shall be held annually at a place and date to be designated by the Executive Board. Section 2. Annual Business Meeting. The annual business meeting shall be held in conjunction with the annual conference of the Association. Section 3. Special Meeting. Special meetings may be called by the Executive Board. Section 4. Spring Conferences. The Spring conferences are annual meetings held in various locations in Idaho to provide, at the local level: a. A forum for library concerns and issues; b. High-quality continuing education for Idaho's librarians, staff, and trustees; and c. Promotion of the Idaho Library Association. ARTICLE VI TAX EXEMPT STATUS In order to qualify for tax exempt status it is hereby established that should the Association dissolve, its assets (after paying all liabilities) will be dedicated to scholarships in librarianship at an accredited institution. ARTICLE VII AMENDMENTS This constitution may be amended by a two-thirds majority of members voting at any
meeting of the Association at which a quorum is present. Amendments to be voted upon and
the date of the meeting at which such vote will be taken shall be submitted by mail to all
members eligible to vote at least two months before the meeting at which amendments are to
be voted upon.
ARTICLE I YEAR The year of the association shall be the calendar year. ARTICLE II MEMBERSHIP Section 1. Membership Classifications. There shall be three classes of membership: individual; honorary; and institutional, including societies or business firms. a. Individual Membership. Trustee Mem bership Transfer Option. Libraries purchas ing memberships for one or more of their trustees may be allowed to transfer that membership, during the membership year, to a replacement trustee, if the address for the trustee membership is the library address, and notification of the change is given to the ILA Treasurer. b. Honorary Membership. On nomination by the Executive Board, an individual active in library work, as well as any person who has rendered important service to library inter- ests in the state but who is not actively en- gaged in library work, may be elected an honorary member by vote at any meeting of the Association. Such a member is exempt from payment of dues; may voice opinions and serve on committees, but may not vote or hold office unless such member was an active member of ILA in good standing at the time to honorary membership was con ferred upon that individual. c. Institutional Membership. Each institu- tional member is entitled to one vote through a delegated representative of the governing body of the institution. Section 2. Membership Year. The membership year shall be the Association year. Section 3. Dues. Annual dues will be levied in accordance with the type of membership. Effective with the 1995 year: a. Trustees, Friends, Students, Retired: Cost of Idaho Librarian plus $5.00. b. Library Personnel: 1. Income 0 to $10,000: Cost of Idaho Librarian plus $5.00. 2. Income $10,001 and above: $1.50 per $1,000 of annual salary (rounded to nearest $1,000). c. Institutional memberships: $0.25 per $1,000 of annual library materials budget. Minimum dues = $25.00; maximum dues = $100.00. d. Honorary Members shall pay no dues. ARTICLE III REGIONAL AND NATIONAL AFFILIATION Section 1. American Library Association. The Idaho Library Association is a chapter of the American Library Association and is entitled to representation on the ALA Council. Section 2. Pacific Northwest Library Association. The Idaho Library Association is an institutional member of the Pacific Northwest Library Association and is entitled to representation on the PNLA Board of Directors. ARTICLE IV OFFICERS AND OTHER EXECUTIVE BOARD MEMBERS Section 1. Elections, Appointments and Terms of Office. a. President: Shall succeed to office from the First Vice-presidency and shall take office at the conclusion of the business meeting at the annual conference. b. First Vice-president, President-elect: Shall succeed to office from the Second Vice-presidency and shall take office at the conclusion of the business meeting at the annual conference. c. Second Vice-President: Shall be elected annually and shall take office at the conclusion of the business meeting at the annual conference. Section 2. Elections. The Nominating Committee under the direction of its chairperson shall conduct the elections of all elective officers, the PNLA Representative and the ALA Councilor, by mail ballot with the conference mailing for the annual business meeting of the Association. a. The Nominating Committee shall prepare a ballot naming at least one candidate, preferably two, for each elective office and for PNLA Representative and for ALA Councilor as required. Candidates shall be members in good standing. the ballot shall contain provision for write-in votes for each office. b. Candidates receiving the largest number of votes cast for each office shall be declared elected. c. The divisions of the Association shall be governed by their own bylaws. However, for the purpose of expediting the election of officers, the chairperson of each division shall be added to the Association Nominating Committee for the purpose of obtaining and submitting the names of consenting division members in good standing as candidates for the several elective division officers (as prescribed by their respective bylaws). Such division officer nominees shall then be elected by members of their respective divisions by a mail ballot, sent out with the general Association mail ballot with the conference mailing, for the annual business meeting of the Association. Section 3. Vacancies. a. The Executive Board shall fill a vacancy in any office except that of President, First Vice-president, Second Vice-president, Secretary, ALA Councilor, or officers of the divisions. b. President. In case the office of President is vacant, the First Vice-president shall assume the office. If for any reason the First Vice-president is unable to assume the office or the office of First Vice-president is also vacant, a special election shall be called by the Executive Board under the direction of the Secretary. The Executive Board shall serve as the nominating committee. c. First Vice-president. In case the office of First Vice-president is vacant, a special election shall be called by the Executive Board. The Executive Board shall serve as the nominating committee. d. Second Vice-president. In case the office of Second Vice-president is vacant, a special election shall be called by the Executive Board. the Executive Board shall serve as the nominating committee. e. Secretary. A vacancy in the office of the Secretary shall be filled by appointment of the President with the approval of the Executive Board. f. ALA Councilor. A vacancy in the office of ALA Councilor may be filled on an interim basis by appointment of the President with the approval of the Executive Board (cf. ALA Constitution and Bylaws Article IV, Section 6 of Bylaws). Section 4. Duties of Officers. The duties of the officers shall be those usually pertaining to such positions in addition to the following: a. The President shall prepare a written annual report at the end of his/her term for presentation at the annual business meeting of the Association and for publication in the Idaho Librarian. The President shall be chairperson of the Executive Board. b. The First Vice-president shall be President-elect, shall coordinate conference planning, and shall be responsible for the performance of special duties as assigned by the President or Executive Board. c. The Second Vice-president shall succeed to the First Vice-President, shall chair the Spring Conference Committee, and shall be responsible for the performance of special duties as assigned by the President or Executive Board. d. The Secretary shall be appointed by the President, with the approval of the Executive Board, for a term to run concurrently with that of the President, and shall serve as secretary of the Executive Board. The Secretary shall assemble and edit the minutes of all meetings for publication in the Idaho Librarian. e. The Treasurer shall be elected in even-numbered years and shall take office following the annual conference. The outgoing Treasurer shall close the books and turn them over to his or her successor within thirty days after the expiration of his or her term. The Treasurer shall serve as a member of the Membership Committee. He/she shall submit a written report covering finances at the annual business meeting of the Association, at Executive Board meetings, and at the close of his/her term of office. f. The PNLA Representative shall be a member of the Association who is also a member of the Pacific Northwest Library Association. He/she shall be elected in odd-numbered years to serve as PNLA Representative for a term of two years. The term of office shall coincide with that of the PNLA officers which runs from October 1 through September 30. The PNLA Representative, in order to keep the membership informed, shall submit a written report at the annual business meeting of the Association, at the Executive Board meetings and at other times for publication in the Idaho Librarian. g. ALA Councilor: The Association shall elect a member who is also a member of the American Library Association to serve as ALA Councilor for a term of four years (beginning with 1963). The ALA Councilor shall take office at the first meeting of the ALA following election and shall be accredited to the Secretary of the ALA Council by the ILA Secretary prior to the first meeting of the ALA after the election. The ALA Councilor, in order to keep the membership informed, shall submit a written report at the annual business meeting of the Association, at the Executive Board meetings and at other times for publication in the Idaho Librarian. h. The Editor of the Idaho Librarian shall be appointed by the Executive Board and shall hold office at its pleasure. All officers and Board members shall continue in office until their successors shall have been selected and shall have qualified. ARTICLE V EXECUTIVE BOARD Section 1. Membership. The Executive Board shall consist of (1) the President, (2) the First Vice-president, (3) the Second Vice-president, (4) the Treasurer, (5) the Immediate Past-president, (6) the PNLA Representative, (7) the ALA Councilor, and (8) division chairpersons as voting members; (9) the State Librarian as an ex-officio voting member; (10) the Secretary and (11) the Editor of the Idaho Librarian as non-voting members. Section 2. Authority. The Executive Board shall have general supervision of the affairs of the Association between the Association business meetings; shall make recommendations to the Association; shall have the right to review and to confirm or repudiate the actions of the Association officers, divisions, and committees; and shall perform such other duties as are specified in the Bylaws. The Executive Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association. Section 3. Duties. The duties of the Executive Board shall be: a. To advise the President on the administra- tion of the affairs of the Association. b. To draw up and adopt a budget for the Association. c. To plan the program for the annual confer- ence. d. To fill vacancies in offices of the Associa- tion as provided in the Bylaws, Article IV, Section 3. e. To advise with and assist the incoming President in finding committee chairpersons and committee members for presentation for approval at the meeting of the incoming Executive Board held in connection with the annual conference. Section 4. Meetings. The incoming Executive Board shall meet in conjunction with the annual conference of the Association to appoint committees, outline the year's work, and make tentative plans for next year's meeting. Other meetings may be called by the President as needed. Section 5. Quorum. A quorum of the Executive Board shall be a simple majority of the voting members. ARTICLE VI COMMITTEES Section 1. Standing Committees. There shall be the following standing committees: Bibliography, Constitution and By-laws, Continuing Education, Intellectual Freedom, Legislative, Membership, Public Relations, Publications, Scholarships, Recruitment and Awards, and Spring Conferences. Each committee shall consist of at least three members and shall normally serve for two years. All committee members must be members of the Association. Additional standing committees may be named by the Executive Board as required. a. Spring Conferences Committee. (1) Mission is to organize, coordi- nate, and administer the Spring con- ferences. (2) Appointed or elected annually, membership includes: Second Vice-president (who will serve as chair); six regional chairs (appointed by the President); and a member of the Continuing Education Committee, to serve as liaison between the committees. Section 2. Special Committees. Special committees may be appointed as needed. All committee members must be members of the Association. Section 3. Nominating Committee. A nominating committee of three members shall be appointed as needed. (Traditionally, the Past President is chairperson.) For the purpose of expediting the election of officers, the chairperson of each division shall be added to the Association Nominating Committee for the purpose of obtaining and submitting the names of consenting division members in good standing as candidates for the elective officers. Such division officer nominees would then be elected by members of the division on a mail ballot sent out with the general Association mail ballot with the conference mailing for the annual business meeting of the Association. Section 4. Subcommittees. Committees may appoint subcom- mittees as needed with the approval of the Executive Board. Section 5. Limitations. No committee may incur expense on behalf of the Association unless authorized to do so by the Executive Board, nor may any committee commit the Association by any declaration of policy except in such matters as have been affirmed by the Executive Board to be the responsibility of the committee. ARTICLE VII DIVISIONS Section 1. Organization. Divisions of the Association may be organized and supported with the approval of the Executive Board. Officers shall be elected in accordance with the bylaws of the division. Section 2. Chairpersons. a. In order to be elected, a chairperson of a division shall be currently actively engaged in work in Idaho in the field concerned and shall have previously consented to hold office. b. Division chairpersons shall be voting mem- bers of the Executive Board. Section 3. Limitations. No division may incur expense on behalf of the Association unless authorized to do so by the Executive Board, nor may any division commit the Association by any declaration of policy except in such matters as have been affirmed by the Executive Board to be the responsibility of the division. Section 4. Reports. Each division chairperson shall submit a written report at the annual business meeting of the Association and shall submit quarterly reports for publication in the Idaho Librarian. ARTICLE VIII ROUND TABLES Divisions of the Association may establish round tables by a majority vote of the division. ARTICLE IX QUORUM Fifteen percent of the individual membership of the Associa- tion shall constitute a quorum at any Association meeting. ARTICLE X PARLIAMENTARY AUTHORITY Robert's Rules of Order (revised), in the latest available edition, shall govern the Association in all cases to which it can be applied and in which it is not inconsistent with the Constitution, the Bylaws, or special rules of order of the Association. ARTICLE XI AMENDMENTS The Bylaws may be amended by two-thirds vote of members voting at any meeting of the Association at which a quorum is present, or by a two-thirds majority of ballots returned in a mail ballot. ARTICLE XII ARCHIVES Section 1. Depository. The University of Idaho Library is the official depository of the Idaho Library Association. Section 2. Preservation. All significant and important papers, correspondence, documents, and records relating to the Association's business, activities and history are to be preserved. |
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